The Timesheets page in Fabritec allows supervisors and Workforce administrators to review each labour’s scheduled time, recorded production effort, overtime, idle time, utilization, attendance exceptions, and approval status from one operational view.

Fabritec uses a derived Timesheet model.

This means supervisors do not need to manually enter a complete Timesheet for every labour and every day.

Instead, Fabritec calculates Timesheet information using connected Workforce and Production data, including:

The labour’s effective Work Calendar

The Work Shift resolved for each date

Shift working hours and breaks

Crew and rotation assignments

Recorded production activity linked to the labour

Time Exceptions

Approved historical Timesheet snapshots

Supervisors mainly review the calculated information, correct the source data where necessary, record exceptions, classify approved overtime, and approve completed Timesheets.

Time Exceptions currently available include:

Absent

Sick leave

Annual leave

Late

Early out

Mid-shift absence

Overtime

Swap cover

Timesheets support:

Daily and Weekly labour review

Future schedule visibility

Crew filtering

Labour Group/Department filtering

Attention and exception indicators

Individual and bulk exception actions

Individual and bulk approval

Daily Timesheet investigation

Explicit Overtime classification

Historical Timesheet protection

Excel and PDF export

Labour Productivity calculations

Where to Find Timesheets

Navigate to:

Workforce → Timesheets

The actions available on the page depend on the logged-in user’s permissions.

Depending on the user’s access, they may be able to:

View Timesheet information

Record Time Exceptions

Remove applicable exceptions

Approve Timesheets

Reopen Approved Timesheets where permitted

Export Timesheet information

Timesheets Page

The Timesheets page is divided into two main areas:

Timesheet controls

Timesheet period summary

The page includes:

Daily and Weekly views

From and To dates

Previous and next period controls

Today button

Crew filter

Labour Groups/Departments filter

Selected labour count

Bulk add exception

Bulk remove exceptions

Approve selected

Timesheet period summary

Attention indicators

Scheduled Hours

Worked Hours

Overtime Hours

Idle Hours

Utilization

Exception details

Timesheet Status

Daily Timesheet action

Export to Excel

PDF export

Reset cache

Pagination and Items per page

The information displayed in the page is derived from the labour’s current scheduling information, Production records, saved exceptions, and Approved Timesheet history.

What Is a Derived Timesheet?

A derived Timesheet is calculated by Fabritec instead of being manually entered line by line.

For each labour and date, the system determines:

Whether the date is a scheduled working day

Which Work Shift applies

The Scheduled Hours for that date

Which Time Exceptions affect the date

How much qualifying Production work is linked to the labour

Whether scheduled time remains without recorded production activity

Whether additional worked time needs Overtime classification

The resulting utilization

Whether the day is Open, Approved, or Locked

This means the Timesheet is connected directly to the operational data already recorded in Fabritec.

For example, if a labour’s shift changes, Production is corrected, or an exception is recorded, an Open Timesheet can be recalculated automatically.

Approved historical Timesheets are preserved separately so later scheduling changes do not rewrite previously approved results.

Where Timesheet Hours Come From

Timesheet calculations combine Workforce scheduling information with Production activity.

Understanding the source of each value is important before reviewing or approving Timesheets.

Scheduled Hours

Scheduled Hours represent the working time Fabritec expects from the labour based on the schedule that applies to the date.

The calculation can depend on:

Work Calendar

Working or non-working date

Work Shift

Shift start and end time

Shift breaks

Crew assignment

Crew rotation

Individual shift assignment

Swap Cover

Time Exceptions

Approved historical values

The applicable shift is resolved according to the Workforce scheduling rules.

A more specific temporary assignment may override the labour’s normal shift.

For example:

Labour default shift: Day

Temporary Swap Cover: Night

Applicable shift for that date: Night

Scheduled Hours can also be reduced or removed by attendance exceptions.

For example, Annual leave or Sick leave can remove the normal attendance expectation for the applicable scheduled dates.

Worked Hours

Worked Hours come from qualifying Production activity recorded against the labour.

Supervisors do not manually type normal Worked Hours into the Timesheet page.

Fabritec reads Production records linked to the labour and uses the applicable production duration as labour effort.

Example:

Production duration: 3 hours

Labour: Ahmed Hassan

Worked Hours: 3 hours

Shared Production Work

When multiple labour resources participate in the same Production activity, each participating labour may receive the full duration as labour effort.

Example:

Production activity duration: 4 hours

Participating labour:

Ahmed

Mohamed

Karim

Timesheet result:

Ahmed Worked Hours: 4

Mohamed Worked Hours: 4

Karim Worked Hours: 4

Total labour effort:

12 man-hours

This is expected because Timesheets measure labour effort, not only machine elapsed time.

Night-Shift Date Attribution

When a Work Shift crosses midnight, the shift belongs to the date on which it started.

Example:

Night Shift

Start: Monday 22:00

End: Tuesday 06:00

The shift is associated with Monday for Timesheet scheduling purposes.

This keeps overnight work connected to the correct operational shift date.

Timesheet View Controls

The controls above the Timesheet period summary determine which labour records and dates are included in the page.

Daily View

Select Daily when you want to focus on one operating day.

Daily view is useful for:

Reviewing one day’s attendance

Checking workers with no recorded work

Investigating Idle Hours

Recording daily exceptions

Reviewing additional working time

Approving completed Timesheets

Investigating an unusual utilization result

Weekly View

Select Weekly to review a weekly date range.

The interface displays:

From

Previous-period control

Next-period control

Today

Weekly view is useful for:

Supervisor weekly review

Crew review

Department review

Attendance follow-up

Overtime review

Idle-time analysis

Labour Productivity preparation

Bulk approval

Future Dates and Planned Schedule

Fabritec can display future dates in the Timesheets page.

The interface clearly indicates:

Future dates show the planned schedule;

only completed past days can be approved.

Future Timesheets therefore provide planning visibility, not completed attendance confirmation.

You can use future dates to review:

Planned Scheduled Hours

Assigned shifts

Crew schedules

Upcoming working days

Upcoming non-working days

Future Workforce availability

Future dates cannot be treated as completed historical Timesheets.

Only eligible completed past days can be approved.

From and To

Use From and To to define the period included in the Timesheet summary.

Example:

From: 07/26/2026

To: 08/01/2026

Changing the period updates the labour information displayed for that range.

The summary can include:

Scheduled Hours

Worked Hours

Overtime Hours

Idle Hours

Utilization

Time Exceptions

Attention indicators

Status

Previous and Next Period

Use the left and right navigation controls beside the dates to move between periods.

In Weekly view, this allows supervisors to move quickly between weekly Timesheet periods without manually entering each date range.

Today

Click Today to return to the current date or the period containing the current date.

This is useful after reviewing historical or future periods.

Crew Filter

Use the Crew filter to display labour resources belonging to a specific Crew.

Example:

Crew: Welding Crew A

Use Crew filtering for:

Crew supervisor review

Shift attendance review

Crew exceptions

Overtime review

Crew Productivity follow-up

Crew-level Timesheet approval

Select:

All crews

to remove the filter.

Labour Groups/Departments Filter

Use Labour Groups/Departments to narrow the Timesheet page to workers in a specific Labour Group or Department.

Example:

Labour Group/Department:

Production Department

Use this filter for:

Department Timesheet review

Attendance management

Department Overtime analysis

Workforce reporting

Productivity investigation

Supervisor approval

Select all Labour Groups/Departments to return to the complete available labour list.

Timesheet Period Summary

The Timesheet period summary provides one row for each labour included in the selected filters and date range.

The grid includes:

Selection checkbox

Labour

Attention

Scheduled Hours

Worked Hours

Overtime Hours

Idle Hours

Utilization

Exceptions

Status

Actions

Labour

The Labour column identifies the worker.

It can display:

Labour name

Labour Code

Shift information

Example:

Ahmed Hassan

LAB-001

Shifts: Night, Day

or:

Karim Nasser

LAB-007

Shift: Night

The shift information provides useful context when investigating unexpected Scheduled Hours or attendance behavior.

Attention

The Attention column helps supervisors identify labour records that may require review.

The page can visually highlight affected rows and display attention labels.

Examples visible in the current Timesheet workflow include:

No worked hours

Low utilization

High utilization

Has exceptions

Daily Timesheet cards may also show indicators such as:

Idle time

Attention indicators are review signals.

They should not automatically be interpreted as attendance violations or poor labour performance.

Always review the underlying schedule, Production activity, and exceptions before making a conclusion.

No Worked Hours

No worked hours appears when scheduled working time exists but no qualifying Production work is recorded for the labour.

Example:

Scheduled Hours: 47

Worked Hours: 0

Utilization: 0%

Possible causes include:

Production was not recorded

Production was recorded without the labour

The labour was absent but no exception was recorded

The labour was on leave but the exception is missing

The labour performed non-production work

Work was recorded on another labour

The Work Shift or Work Calendar is incorrect

The displayed period includes planned future work

Do not automatically record an Absent exception only because Worked Hours are zero.

Investigate the daily details first.

Low Utilization

Low utilization indicates that recorded Production effort is low compared with Scheduled Hours for the selected period.

Example:

Scheduled Hours: 7

Worked Hours: 1.5

Utilization: 21%

Possible reasons include:

Limited production activity

Waiting time

Production not fully recorded

Non-production duties

Incorrect Production duration

Incorrect labour assignment

Schedule and production occurring on different dates

Use the indicator as an investigation starting point.

High Utilization

High utilization indicates that Worked Hours are significantly higher than Scheduled Hours.

Fabritec can display utilization well above 100%.

Example:

Scheduled Hours: 39

Worked Hours: 355

Utilization: 910%

Possible causes include:

Additional work outside the normal schedule

Overtime not yet classified

Shared Production activities

Overlapping Production records

Incorrect Production durations

Work recorded against a short Scheduled period

Production records linked to the wrong labour

High utilization does not automatically create an Overtime exception.

Review the daily Timesheet before classifying additional time.

Has Exceptions

Has exceptions indicates that one or more Time Exceptions exist within the selected period.

The Exceptions column provides additional detail about those records.

Examples include:

Annual leave  2026-08-16

Annual leave 2026-08-17

Annual leave 2026-08-18

or:

Sick leave  2026-08-16

This helps supervisors understand why scheduled or attendance values differ before opening the detailed daily view.

Scheduled Hours

The Scheduled Hours column displays the total scheduled time for the labour within the selected period.

Scheduled Hours are derived from the applicable Workforce schedule after relevant exceptions are considered.

Example:

5 scheduled working days

8 hours per day

Scheduled Hours: 40

Scheduled Hours can be affected by:

Work Calendars

Holidays

Shift assignment

Crew rotation

Swap Cover

Absent

Sick leave

Annual leave

Late

Early out

Mid-shift absence

Worked Hours

The Worked Hours column displays the total qualifying Production duration linked to the labour during the selected period.

Worked Hours may be:

Lower than Scheduled Hours

Equal to Scheduled Hours

Higher than Scheduled Hours

Example:

Scheduled Hours: 40

Worked Hours: 32

or:

Scheduled Hours: 40

Worked Hours: 46

Worked Hours above Scheduled Hours do not automatically become Overtime.

Overtime Hours

The Overtime Hours column shows additional time that has been explicitly recorded or classified as an Overtime exception.

Example:

Worked Hours: 10

Scheduled Hours: 8

Overtime Hours: 0

The additional two Worked Hours are not automatically classified as Overtime.

An authorized user must review and record the Overtime where appropriate.

This distinction is important because Worked Hours represent operational effort, while Overtime represents an explicit Workforce classification.

Idle Hours

Idle Hours indicate scheduled time that does not contain qualifying Production work.

Idle Hours are evaluated at the daily level before being summarized across the selected period.

Conceptually, for an individual scheduled day:

Daily Idle Hours =

Maximum of 0 and

(Scheduled Hours − applicable Worked Hours)

The period total is then based on the accumulated daily Idle Hours.

This is important because the weekly total should not always be interpreted as:

Total Scheduled Hours − Total Worked Hours

For example, a labour may record very high Worked Hours on one day while another scheduled day contains no recorded work.

The weekly summary can therefore show both:

Utilization above 100%

Non-zero Idle Hours

at the same time.

Example:

Day 1:

Scheduled: 8

Worked: 0

Idle: 8

Day 2:

Scheduled: 8

Worked: 20

Idle: 0

Period result:

Scheduled: 16

Worked: 20

Idle: 8

Utilization: 125%

Therefore, Idle Hours should be reviewed by day before drawing conclusions about Workforce performance.

Utilization

Utilization compares Worked Hours with Scheduled Hours.

Calculation:

Utilization =

Worked Hours ÷ Scheduled Hours × 100

Example:

Scheduled Hours: 40

Worked Hours: 32

Utilization: 80%

Utilization can exceed 100%.

Example:

Scheduled Hours: 8

Worked Hours: 10

Utilization: 125%

High utilization may indicate additional work, but it can also result from:

Shared production effort

Overlapping Production records

Incorrect duration records

Unclassified additional hours

Work outside the normal schedule

Always investigate the underlying daily records.

Exceptions

The Exceptions column displays the Time Exceptions associated with the labour during the selected period.

Instead of only showing an exception count, the current Timesheet view can display the exception type together with its date.

Examples:

Annual leave  2026-08-16

Annual leave 2026-08-17

Annual leave 2026-08-18

Sick leave  2026-08-16

Overtime  2026-07-27

Swap cover  2026-07-27

Absent  2026-07-29

If no exception is recorded, the page displays:

No exceptions

This provides immediate attendance context without requiring supervisors to open every labour’s Daily Timesheet.

Status

The Status column identifies the Timesheet approval state.

Timesheet states can include:

Open

Approved

Locked

Open

An Open Timesheet is still calculated from the current operational data.

An Open day may change when:

Work Calendar information changes

Shift assignment changes

Crew or rotation changes

Production records are added

Production records are corrected

A Time Exception is recorded

An existing exception is changed or removed

Completed Open days should be reviewed before approval.

Approved

An Approved Timesheet has been reviewed and approved.

Approval preserves the daily result as a historical snapshot.

This protects historical reporting from later schedule changes.

For example:

Approved Date: 27 July 2026

Scheduled Hours: 8

Worked Hours: 8

Overtime Hours: 2

If the labour’s normal Work Shift is changed later, the approved historical result remains protected.

Locked

A Locked Timesheet is protected from further changes according to the applicable Workforce closing rules.

Locked days cannot normally be:

Edited

Reopened

Given new exceptions

Changed through exception removal

Actions

Use the action control at the end of a labour row to open the labour’s Daily timesheet panel for the selected period.

The Daily Timesheet provides the detailed date-by-date information required to investigate the summary.

Selecting Labour Records

Use the checkbox beside a labour row to select it.

The page displays the number of selected labour records.

Example:

0 labours selected

When one or more labour records are selected, the applicable bulk actions become available.

These include:

Bulk add exception

Bulk remove exceptions

Approve selected

The header checkbox can also be used to select visible records where supported.

Bulk Add Exception

Use Bulk add exception when the same attendance or scheduling event needs to be recorded for multiple selected labour resources.

Typical use cases include:

Several workers are absent

Multiple workers take Annual leave

Several workers take Sick leave

A selected group works approved Overtime

Several workers arrive Late

Multiple workers need the same temporary schedule exception

Recommended workflow:

Select the required labour rows.

Click Bulk add exception.

Confirm the applicable date or date range.

Select the Exception type.

Complete any additional fields.

Add a Note where required.

Record the exception.

Review the recalculated Timesheet results.

Before using a bulk action, always verify the selected labour count.

Bulk Remove Exceptions

Use Bulk remove exceptions when an existing exception needs to be removed from multiple selected labour records.

This can be useful when:

An exception was applied to the wrong workers

The wrong date range was used

A bulk attendance record needs correction

An exception is no longer valid

Select the affected labour records and use Bulk remove exceptions.

Review the applicable exceptions carefully before confirming the removal.

For Open days, removing an exception causes the affected Timesheet values to be recalculated from the remaining schedule, Production data, and exceptions.

Locked Timesheets cannot be changed.

Approve Selected

Use Approve selected to approve eligible completed Timesheets for the selected labour records.

Before approving, review:

Attention indicators

Worked Hours

Idle Hours

Utilization

Overtime

Unclassified additional time

Exceptions

Work Shift

Production records

Only completed past days that are eligible for approval can be approved.

Future dates remain planned schedule information.

What Timesheet Approval Does

Approval creates a historical boundary.

Before approval:

Schedule changes may affect the Timesheet

Production corrections may affect the Timesheet

Exceptions may affect the Timesheet

After approval:

The approved values are preserved

Future scheduling changes do not rewrite the historical result

Historical Workforce reporting remains stable

Approval should therefore occur only after the source information has been reviewed.

Exporting Timesheet Data

Fabritec provides Excel and PDF export directly from the Timesheet period summary.

Export to Excel

Click:

Export to Excel

to export Timesheet information for the displayed period.

The export can reflect the selected:

Date range

View

Crew

Labour Group/Department

Available labour records

Excel export is useful for:

Workforce analysis

Payroll preparation support

Supervisor review

Attendance analysis

Management reporting

External reconciliation

PDF Export

Click:

PDF export

to create a PDF representation of the Timesheet information.

PDF export is useful for:

Management packs

Period reviews

Archived records

Formal Timesheet review

Printed reports

Reset Cache

The Timesheets page includes a Reset cache action.

Use Reset cache when calculated Timesheet information needs to be refreshed after changes to relevant source data.

Examples of source changes can include:

Work Calendar changes

Shift changes

Crew or rotation updates

Labour scheduling changes

Production corrections

Exception changes

Reset cache is a refresh/recalculation utility.

It is not:

A Timesheet approval

An attendance exception

A replacement for correcting incorrect Production or Workforce data

After resetting the cache, review the affected Timesheet values again before approving them.

Pagination and Items per Page

Large labour lists are divided into pages.

At the bottom of the Timesheet summary, the page can display:

First page

Page numbers

Last page

Items per page

Current page count

Total number of labour records

Example:

Items per page: 25

1 of 2 pages

42 items

Use pagination when reviewing large Workforce lists.

If bulk actions are required, confirm which labour records are actually selected before proceeding.

Daily Timesheet

Open the action beside a labour record to display the Daily timesheet panel.

The panel breaks the selected period into individual daily cards.

Each card can display:

Date

Status

Scheduled Hours

Worked Hours

Overtime Hours

Idle Hours

Utilization

Attention indicators

Unclassified extra hours where applicable

Record overtime

Add exception

Approve Timesheet

This is the primary place for investigating a labour’s Timesheet before approval.

Daily Timesheet Date

Each Daily Timesheet card represents one labour and one date.

Example:

DAILY TIMESHEET

2026-07-26

For overnight Work Shifts, the Timesheet date follows the applicable shift-start date.

Daily Status

The daily card displays its current status.

Example:

Open

Other applicable states can include:

Approved

Locked

Daily Scheduled Hours

Displays the Scheduled Hours calculated for that labour and date.

Example:

Scheduled Hours: 8h

The value reflects the applicable schedule and relevant exceptions.

Daily Worked Hours

Displays the qualifying Production effort linked to the labour for that date.

Example:

Worked Hours: 371h

Very high Worked Hours should be investigated before approval.

Possible causes include:

Multiple qualifying Production records

Shared labour participation

Overlapping Production records

Incorrect duration

Additional work beyond the normal shift

Daily Overtime Hours

Displays Overtime that has been explicitly classified.

Example:

Overtime Hours: 0h

Worked Hours above Scheduled Hours do not automatically increase this value.

Daily Idle Hours

Displays scheduled time without qualifying Production work for that day.

Example:

Scheduled Hours: 8h

Worked Hours: 0h

Idle Hours: 8h

The card may also display an:

Idle time

attention indicator.

Daily Utilization

Displays the utilization for the individual day.

Calculation:

Worked Hours ÷ Scheduled Hours × 100

Example:

Scheduled Hours: 8

Worked Hours: 371

Utilization: 4638%

A very high value should be reviewed before approval.

Daily Attention Indicators

A Daily Timesheet card may display one or more attention indicators.

Examples visible in the current workflow include:

No worked hours

Idle time

High utilization

These indicators direct the supervisor to records that need investigation.

Unclassified Extra Hours

When Worked Hours exceed Scheduled Hours and the additional time has not been classified as Overtime, Fabritec can display an Unclassified extra hours warning.

Example:

Scheduled Hours: 8h

Worked Hours: 371h

Overtime Hours: 0h

Unclassified extra hours: 363h

This warning means the recorded Production effort contains time beyond the Scheduled Hours that has not been classified as Overtime.

It does not mean Fabritec automatically considers all additional time valid Overtime.

The supervisor should investigate the Production records first.

Possible reasons include:

Genuine approved overtime

Shared Production work

Incorrect duration

Duplicate or overlapping Production records

Incorrect labour assignment

Only after verifying the source information should additional time be classified as Overtime.

Record Overtime

When unclassified additional time exists, the Daily Timesheet can provide a:

Record overtime

action.

Use this action after confirming that the additional working time is valid and authorized.

The Overtime must still be explicitly recorded.

Fabritec does not automatically convert extra Worked Hours into Overtime.

This preserves the distinction between:

Recorded Production effort

Authorized Workforce Overtime

Add Exception

Click Add exception from a Daily Timesheet when a labour’s normal schedule needs to be adjusted.

The Add Exception window includes:

From

Apply to

Exception type

Scheduled workdays only

Additional fields depending on the selected exception

Note

Record exception

What Is a Time Exception?

A Time Exception records something that differs from the labour’s normal planned schedule.

Available exception types are:

Absent

Sick leave

Annual leave

Late

Early out

Mid-shift absence

Overtime

Swap cover

Exceptions allow Fabritec to adjust a derived Timesheet without requiring the supervisor to manually recreate the full day.

From and To

Use From and To to determine the dates affected by the exception.

For a one-day exception:

From: 07/26/2026

To: 07/26/2026

For a multi-day exception:

From: 08/16/2026

To: 08/22/2026

Date ranges are particularly useful for:

Annual leave

Sick leave

Multi-day absence

Repeating attendance changes across several scheduled dates

Apply To

The Apply to field controls which Workforce scope receives the exception.

Available options include:

Direct

Labour Group/Department

Crew

Direct

Select Direct when the exception applies to one labour.

Examples:

One labour is absent

One labour is on Sick leave

One labour takes Annual leave

One labour arrives Late

One labour leaves Early

One labour has a Mid-shift absence

One labour works Overtime

One labour covers another shift

Labour Group/Department

Select Labour Group/Department when the same exception applies to the applicable members of a Labour Group or Department.

Examples:

Department-wide approved leave

Department Overtime

Training affecting a department

Shared transport delay

Temporary department closure

Group-based exception handling should be used only when the event genuinely applies to the relevant Workforce group.

Crew

Select Crew when the same exception applies to an operational Crew.

Examples:

Entire Crew works Overtime

Crew arrives Late

Crew leaves Early

Crew receives a temporary scheduling exception

This reduces repetitive entry when the same Workforce event affects the operating team.

Scheduled Workdays Only

The Scheduled workdays only option controls whether an exception applied across a date range should be limited to dates where the labour is actually scheduled to work.

When enabled, Fabritec avoids unnecessarily applying the exception to non-working dates within the selected range.

Example:

Annual leave

From: 16 August

To: 22 August

Scheduled workdays only: Enabled

If one of those dates is not a scheduled working day, the exception is applied only to the applicable scheduled dates.

This option is particularly useful for:

Annual leave

Sick leave

Multi-day absence

Review the labour’s Work Calendar and shift schedule when recording exceptions across several dates.

Exception Types

Absent

Use Absent when the labour does not attend an applicable scheduled working day.

Example:

Exception type: Absent

Note: Unplanned absence

Absent should be used for a genuine attendance absence.

Do not record Absent merely because:

The date is a Holiday

The labour is not scheduled to work

Worked Hours are zero

Always confirm the schedule before recording the exception.

Sick Leave

Use Sick leave when the labour is absent from scheduled work due to illness or an applicable medical leave.

Sick leave can cover:

One day

Several days

Example:

From: 08/16/2026

To: 08/18/2026

Exception type: Sick leave

Scheduled workdays only: Enabled

Note: Medical leave

The Timesheet summary can then display the Sick leave exception against the applicable dates.

Annual Leave

Use Annual leave for approved annual vacation or planned leave.

Annual leave can be recorded across a date range.

Example:

From: 08/16/2026

To: 08/22/2026

Exception type: Annual leave

Scheduled workdays only: Enabled

Note: Approved annual leave

The Timesheet summary can display each applicable Annual leave date.

Example:

Annual leave 2026-08-16

Annual leave 2026-08-17

Annual leave 2026-08-18

Annual leave 2026-08-19

Annual leave 2026-08-20

Annual leave 2026-08-22

Late

Use Late when the labour starts work later than the scheduled shift start.

Use the additional fields shown by Fabritec to record the applicable late period.

Example:

Scheduled start: 08:00

Actual arrival: 09:00

Late period: 1 hour

Late is a partial attendance exception.

It should not be used when the labour missed the complete scheduled working day.

Early Out

Use Early out when the labour leaves before the scheduled shift end.

Example:

Scheduled end: 17:00

Departure: 15:30

Early out: 1 hour 30 minutes

Use Early out when the worker attended the beginning of the shift but finished earlier than planned.

Mid-Shift Absence

Use Mid-shift absence when the labour is absent during the middle of a scheduled shift but works before and/or after the absence.

Typical examples include:

Medical appointment during the shift

Authorized personal absence

Temporary departure during working hours

Labour leaves and later returns during the same shift

Use Mid-shift absence instead of:

Late when the worker arrives after shift start

Early out when the worker leaves before shift end

Absent when the full scheduled day is missed

Complete the additional fields displayed by Fabritec for the applicable absence period.

Overtime

Use Overtime to record authorized additional working time.

Overtime must be explicit.

Fabritec does not automatically create an Overtime exception merely because Worked Hours exceed Scheduled Hours.

Example:

Scheduled Hours: 8

Worked Hours: 10

Overtime: 0

After verifying that two additional hours were valid approved Overtime, record the Overtime exception.

Use the Note field where additional approval context is required.

Swap Cover

Use Swap cover when the labour temporarily covers another Work Shift.

Example:

Normal Shift: Day

Cover Shift: Night

Swap Cover is intended for a temporary scheduling change.

It should not be used as a replacement for permanently changing the labour’s normal shift assignment.

Exception Precedence

Several exceptions may affect the same labour and date.

The main calculation concept is:

1. Swap Cover determines the applicable temporary shift

Full-day absence/leave affects the attendance expectation

Partial attendance exceptions adjust available scheduled time

Overtime records authorized additional time

Full-day exceptions include:

Absent

Sick leave

Annual leave

Partial attendance exceptions include:

Late

Early out

Mid-shift absence

Overtime remains a separate explicit classification.

Note

The Note field is optional.

Use it to provide context that may help supervisors, Workforce administrators, or future reviewers understand the exception.

Examples:

Medical leave approved

Transport delay

Left early with supervisor approval

Urgent shipment overtime

Covering Night Shift

Avoid adding unnecessary information when no explanation is required.

Record Exception

After completing the required fields, click:

Record exception

Fabritec records the exception for the applicable labour scope and dates.

For Open Timesheets, the affected values can then be recalculated.

Review:

Scheduled Hours

Overtime

Idle Hours

Utilization

Attention

Exceptions

after recording the change.

Complete Exception Examples

Example 1: Direct Absence

Apply to: Direct

Labour: Ahmed Hassan

From: 07/29/2026

To: 07/29/2026

Exception type: Absent

Note: Unplanned absence

Use this when one labour misses the complete scheduled working day.

Example 2: Multi-Day Sick Leave

Apply to: Direct

Labour: Ali Mohamed

From: 08/16/2026

To: 08/18/2026

Exception type: Sick leave

Scheduled workdays only: Enabled

Note: Medical leave

Fabritec applies the exception to the applicable scheduled working dates.

Example 3: Annual Leave

Apply to: Direct

Labour: Ahmed Hassan

From: 08/16/2026

To: 08/22/2026

Exception type: Annual leave

Scheduled workdays only: Enabled

Note: Approved annual vacation

The applicable leave dates appear in the Timesheet Exceptions column.

Example 4: Late Arrival

Apply to: Direct

Labour: Mohamed Ali

Date: 07/30/2026

Exception type: Late

Late period: 01:00

Note: Transport delay

Use Late only for the period between scheduled start and actual arrival.

Example 5: Early Out

Apply to: Direct

Labour: Karim Nasser

Date: 07/30/2026

Exception type: Early out

Early-out period: 01:30

Note: Supervisor approved

Example 6: Mid-Shift Absence

Apply to: Direct

Labour: Ahmed Omar

Date: 07/30/2026

Exception type: Mid-shift absence

Note: Medical appointment

Use the additional fields displayed in Fabritec to record the applicable absence period.

Example 7: Crew Overtime

Apply to: Crew

Crew: Welding Crew A

Date: 07/27/2026

Exception type: Overtime

Overtime: 02:00

Note: Urgent shipment completion

Use a Crew exception only when the additional work applies to the relevant Crew.

Example 8: Swap Cover

Apply to: Direct

Labour: Maged Hussein

Date: 07/27/2026

Exception type: Swap cover

Replacement Shift: Night

Note: Covering Night Shift

The exception appears against that date in the Timesheet summary.

Worked Hours and Production Records

Worked Hours depend on accurate Production data.

When Worked Hours appear incorrect, investigate the Production source before attempting to correct the Timesheet through attendance exceptions.

Review:

Production activity duration

Production date and time

Labour resources attached to the activity

Production Stage

Workstation

Duplicate records

Corrected Production progress

Shared labour activity

Night-shift date attribution

Do not use an attendance exception to hide incorrect Production information.

Correct the Production source.

Overtime Is Not Automatically Inferred

Consider this daily example:

Scheduled Hours: 8

Worked Hours: 11

Overtime Hours: 0

Fabritec does not automatically change Overtime to:

3 hours

Instead, the supervisor must determine why Worked Hours exceed Scheduled Hours.

If the additional time is genuine approved Overtime, it should be recorded explicitly.

If the additional time comes from an incorrect Production duration, the Production record should be corrected instead.

Investigating Unclassified Extra Hours

When a Daily Timesheet displays:

Unclassified extra hours

follow this workflow:

Review Scheduled Hours.

Review Worked Hours.

Check existing Overtime.

Investigate Production records.

Confirm the labour and Production duration.

Check for shared or overlapping work.

Determine whether the additional time is genuine Overtime.

Correct Production data if required.

Use Record overtime only for authorized additional working time.

10.

Review Utilization again before approval.

Reopening an Approved Timesheet

Where permissions and closing rules allow, an Approved Timesheet may be reopened.

Reopening returns the day to a calculated state.

The Timesheet can then be affected by current:

Work Calendar

Work Shift

Crew rotation

Shift assignment

Time Exceptions

Production records

Use reopening only when a genuine historical correction is required.

Current scheduling information may differ from the information that originally produced the approved Timesheet.

Editing or Removing Exceptions

Exception changes depend on:

Timesheet status

User permissions

Closing rules

Open-day exceptions can be corrected or removed where permitted.

Bulk removal is available for selected labour records.

Locked Timesheets cannot be changed.

When removing an exception from an Open Timesheet, review the recalculated Scheduled Hours and related values.

Relationship with Work Calendars

Work Calendars help determine:

Whether the date is a working day

Which working pattern applies

Holiday behavior

Scheduled availability

A non-working date normally has no normal Scheduled Hours.

Do not record an attendance absence merely because the labour did not work on a calendar-defined non-working date.

Relationship with Shifts

The applicable Work Shift provides the normal working pattern for the Timesheet.

It can determine:

Start Time

End Time

Break time

Net working duration

Overnight behavior

Incorrect Shift configuration can therefore create incorrect Scheduled Hours.

Relationship with Crews and Shift Rotations

Crew assignment and Shift Rotation can determine which shift applies to a labour on a particular date.

When Scheduled Hours look incorrect, verify:

Crew membership

Active rotation

Rotation dates

Shift assignment

Temporary covers

Relationship with Holidays

Holidays can make an otherwise scheduled date non-working.

When investigating missing or zero Scheduled Hours, confirm whether the date is affected by a Holiday or another calendar rule before recording an exception.

Relationship with Labour Productivity

Timesheet information supports Labour Productivity analysis.

Important values include:

Scheduled Hours

Worked Hours

Idle Hours

Utilization

Overtime

Attendance exceptions

Incorrect Timesheet source data can therefore affect Productivity analysis.

For reliable Productivity results, review:

Work Calendars

Work Shifts

Production durations

Labour assignment

Exceptions

Overtime classification

before approving the period.

Recommended Timesheet Review Workflow

1. Select the Correct Date Range

Choose Daily or Weekly view.

Confirm:

From

Do not confuse future planned dates with completed historical Timesheets.

2. Apply Workforce Filters

Use:

Crew

Labour Groups/Departments

to narrow the review to the supervisor’s operational responsibility.

3. Start with Attention Indicators

Prioritize records showing:

No worked hours

Low utilization

High utilization

Has exceptions

4. Review the Exceptions Column

Check whether attendance or scheduling events already explain the Timesheet result.

Look for:

Absent

Sick leave

Annual leave

Late

Early out

Mid-shift absence

Overtime

Swap cover

5. Open the Daily Timesheet

Use the Action control to inspect each relevant date.

Review:

Scheduled Hours

Worked Hours

Overtime

Idle Hours

Utilization

Attention warnings

Unclassified extra hours

6. Verify Scheduling Data

Confirm:

Work Calendar

Work Shift

Crew

Shift Rotation

Temporary shift coverage

7. Verify Production Records

Check:

Correct labour

Correct duration

Correct date

Correct Production Stage

Correct Workstation

Duplicate or overlapping records

8. Record Missing Exceptions

Use Add exception when a genuine attendance or scheduling deviation exists.

Available options include:

Absent

Sick leave

Annual leave

Late

Early out

Mid-shift absence

Overtime

Swap cover

9. Use Bulk Actions Where Appropriate

For the same event affecting several workers:

Select the required labour records.

Verify the selected count.

Use Bulk add exception or Bulk remove exceptions.

Review the recalculated results.

10. Review Unclassified Extra Hours

Do not automatically record Overtime.

First determine whether the additional time is genuine.

Use Record overtime only after verification.

11. Review Recalculated Values

After correcting source data or recording exceptions, review:

Scheduled Hours

Worked Hours

Overtime

Idle Hours

Utilization

Attention

Use Reset cache where a refresh of calculated values is required.

12. Approve Completed Timesheets

Approve individual Daily Timesheets or use Approve selected for reviewed labour records.

Only approve eligible completed past days.

13. Export When Required

Use:

Export to Excel

PDF export

for external analysis, management review, or formal records.

Recommended Implementation Steps

1. Configure Work Shifts

Navigate to:

Workforce → Shifts

Confirm:

Start Time

End Time

Breaks

Net working duration

Overnight shift behavior

2. Configure Work Calendars

Navigate to:

Workforce → Work Calendars

Confirm which dates and shift patterns are valid working dates.

3. Configure Holidays

Navigate to:

Workforce → Holidays

Ensure closures and special dates are configured before Timesheets are reviewed.

4. Configure Labour Records

Navigate to:

Workforce → Labours

Confirm each labour has the correct scheduling and Workforce information.

5. Configure Crews and Shift Rotations

Ensure operating teams and rotating shift patterns match the actual factory schedule.

6. Record Production Work Correctly

Production records should contain the correct:

Labour resources

Duration

Date and time

Workstation

Production Stage

Timesheet Worked Hours depend directly on this information.

7. Define Exception Responsibility

Determine who is authorized to record:

Absence

Leave

Attendance deductions

Swap Cover

Overtime

8. Define Timesheet Approval Responsibility

Define which supervisor or manager approves each:

Crew

Department

Labour group

Also define the organization’s approval frequency.

For example:

Daily review

Weekly approval

9. Train Supervisors on Attention Indicators

Supervisors should understand that:

No worked hours does not automatically mean absence

High utilization does not automatically mean valid Overtime

Idle Hours require operational investigation

Has exceptions provides attendance context

Future dates represent planned schedules

10. Review Labour Productivity After Timesheet Review

After Timesheet information is corrected and approved, use Labour Productivity to analyze the Workforce results.

Governance Rules

Timesheets are derived from Workforce and Production information.

Normal Timesheets do not require complete manual daily entry.

Scheduled Hours are based on the applicable Work Calendar and Work Shift.

Worked Hours come from qualifying Production records linked to the labour.

Shared Production activity can credit full duration to each participating labour.

Overnight shifts are associated with the applicable shift-start date.

Future dates display planned scheduling information.

Only eligible completed past days can be approved.

Time Exceptions can be applied to one date or a date range.

Scheduled workdays only limits applicable range exceptions to scheduled working dates.

Available exception types include Absent, Sick leave, Annual leave, Late, Early out, Mid-shift absence, Overtime, and Swap cover.

Absent, Sick leave, and Annual leave represent full-day attendance exceptions where applicable.

Late, Early out, and Mid-shift absence represent partial attendance deviations.

Overtime is explicit.

Worked Hours above Scheduled Hours do not automatically create Overtime.

Unclassified extra hours should be investigated before recording Overtime.

Record overtime should be used only after additional time is verified.

Idle Hours should be reviewed at the daily level.

Period Idle Hours are not always equal to total Scheduled Hours minus total Worked Hours.

Utilization can exceed 100%.

High utilization is a review signal, not automatic proof of valid Overtime.

Direct exceptions apply to an individual labour.

Labour Group/Department and Crew options support group-based exception application.

Bulk actions should be used only after verifying the selected labour records.

Open Timesheets remain calculated from current source information.

Approval preserves historical Timesheet values.

Later scheduling changes do not rewrite approved historical Timesheets.

Reopening should be limited to genuine corrections.

Locked Timesheets cannot be changed.

Incorrect Production information should be corrected at the Production source.

Attendance exceptions should not be used to compensate for incorrect Production records.

Timesheets should be approved only after scheduling, Production activity, exceptions, and unusual utilization have been reviewed.

⭐ Best Practices

Review Timesheets regularly instead of waiting until the end of the month

Use Weekly view for supervisor period review

Use Daily Timesheet for detailed investigation

Filter by Crew or Labour Group/Department to keep reviews focused

Start with Attention indicators

Investigate No worked hours before recording Absent

Investigate High utilization before recording Overtime

Review Low utilization with operational context

Review Idle Hours by day rather than only from the period total

Correct Production source data instead of trying to adjust Worked Hours through exceptions

Use Annual leave and Sick leave instead of a generic Leave classification

Use Mid-shift absence for absence during the middle of a Work Shift

Use Late only for delayed arrival

Use Early out only for early departure

Use Scheduled workdays only when applying multi-day leave across a date range

Use the Note field when additional context will help future review

Review the selected labour count before any bulk action

Use Bulk add exception only when the same event applies to all selected workers

Use Bulk remove exceptions carefully when correcting group records

Use Record overtime only after confirming that unclassified additional time is genuine authorized Overtime

Do not classify duplicate or incorrect Production durations as Overtime

Review Crew and Shift Rotation data when Scheduled Hours look incorrect

Confirm Holidays before recording attendance exceptions

Approve only completed and reviewed Timesheets

Reopen Approved Timesheets only when a genuine historical correction is required

Use Reset cache after relevant source-data changes when calculated Timesheet information needs refreshing

Export reviewed periods when an external or formal record is required

Keep Timesheet approval responsibility clear by Crew or Department

Review Labour Productivity after Timesheet data has been validated

Labours – Manage individual workers

Labour Titles – Define skills and roles

Shifts – Control working hours and availability

Production Stages – Where labour groups are used

Timesheets

Where to Find Timesheets#

Timesheets Page#

What Is a Derived Timesheet?#

Where Timesheet Hours Come From#

Scheduled Hours#

Worked Hours#

Shared Production Work#

Night-Shift Date Attribution#

Timesheet View Controls#

#

Daily View#

Weekly View#

Future Dates and Planned Schedule#

From and To#

Previous and Next Period#

Today#

Crew Filter#

Labour Groups/Departments Filter#

Timesheet Period Summary#

Labour#

Attention#

No Worked Hours#

Low Utilization#

High Utilization#

Has Exceptions#

Scheduled Hours#

Worked Hours#

Overtime Hours#

Idle Hours#

Utilization#

Exceptions#

Status#

Open#

Approved#

Locked#

Actions#

Selecting Labour Records#

Bulk Add Exception#

Bulk Remove Exceptions#

Approve Selected#

What Timesheet Approval Does#

Exporting Timesheet Data#

Export to Excel#

PDF Export#

Reset Cache#

Pagination and Items per Page#

Daily Timesheet#

Daily Timesheet Date#

Daily Status#

Daily Scheduled Hours#

Daily Worked Hours#

Daily Overtime Hours#

Daily Idle Hours#

Daily Utilization#

Daily Attention Indicators#

Unclassified Extra Hours#

Record Overtime#

Add Exception#

From and To#

Apply To#

Direct#

Labour Group/Department#

Crew#

Scheduled Workdays Only#

Exception Types#

Absent#

Sick Leave#

Annual Leave#

Late#

Early Out#

Mid-Shift Absence#

Overtime#

Swap Cover#

Exception Precedence#

Note#

Record Exception#

Complete Exception Examples#

Example 1: Direct Absence#

Example 2: Multi-Day Sick Leave#

Where to Find Timesheets

Timesheets Page

What Is a Derived Timesheet?

Where Timesheet Hours Come From

Scheduled Hours

Worked Hours

Shared Production Work

Night-Shift Date Attribution

Timesheet View Controls

Daily View

Weekly View

Future Dates and Planned Schedule

From and To

Previous and Next Period

Today

Crew Filter

Labour Groups/Departments Filter

Timesheet Period Summary

Labour

Attention

No Worked Hours

Low Utilization

High Utilization

Has Exceptions

Scheduled Hours

Worked Hours

Overtime Hours

Idle Hours

Utilization

Exceptions

Status

Open

Approved

Locked

Actions

Selecting Labour Records

Bulk Add Exception

Bulk Remove Exceptions

Approve Selected

What Timesheet Approval Does

Exporting Timesheet Data

Export to Excel

PDF Export

Reset Cache

Pagination and Items per Page

Daily Timesheet

Daily Timesheet Date

Daily Status

Daily Scheduled Hours

Daily Worked Hours

Daily Overtime Hours

Daily Idle Hours

Daily Utilization

Daily Attention Indicators

Unclassified Extra Hours

Record Overtime

Add Exception

From and To

Apply To

Direct

Labour Group/Department

Crew

Scheduled Workdays Only

Exception Types

Absent

Sick Leave

Annual Leave

Late

Early Out

Mid-Shift Absence

Overtime

Swap Cover

Exception Precedence

Note

Record Exception

Complete Exception Examples

Example 1: Direct Absence

Example 2: Multi-Day Sick Leave

Example 3: Annual Leave

Example 4: Late Arrival