The Maintenance Parts Cost Analytics page provides a centralized view of planned and actual parts spending across maintenance activities in Fabritec.

It helps maintenance and management teams understand not only which maintenance activities were performed, but also what those activities were expected to cost, what was actually spent on parts, and where cost differences or missing pricing information require attention.

Using the page, you can:

Compare planned and actual maintenance parts cost

Monitor maintenance parts spending over time

Identify maintenance orders with missing pricing information

Review average actual parts cost across completed orders

Analyze cost by maintenance type

Identify the workstations driving the highest parts cost

Compare cost across maintenance plans

Identify the parts contributing most to maintenance spending

Review planned and actual cost for individual maintenance orders

Follow up on completed orders that still have incomplete cost information

Review forecasted parts cost for open maintenance work when available

The page connects cost information recorded in Maintenance Plans and Maintenance Orders into one analytical workspace.

For preventive maintenance, Planned Parts can be prepared in the Maintenance Plan with expected quantities and estimated prices.

During Maintenance Order execution, the actual part outcome, quantity used, and actual price can be recorded.

Fabritec then uses this information to compare planned maintenance parts cost with actual maintenance parts cost.

📍 Where to Find Maintenance Parts Cost Analytics

Navigate to:

Maintenance → Parts cost analytics

The Maintenance menu also provides access to:

Workstations

Orders

Plans

Planning Calendar

The information available on the page depends on the maintenance data recorded in Fabritec and the logged-in user's permissions.

What Maintenance Parts Cost Analytics Includes

The page brings together several levels of maintenance cost analysis:

Reporting period

Summary cost KPIs

Cost Trend

Cost by Maintenance Type

Cost by Workstation

Cost by Maintenance Plan

Cost by Part

Maintenance Order Costs

Needs Cost Follow-Up

Together, these sections allow users to move from a high-level maintenance cost overview into the specific orders and parts responsible for the recorded spending.

Important

Maintenance Parts Cost Analytics currently covers parts cost only.

Labour and downtime are not assigned a monetary value in these totals.

This means the page should not be interpreted as the total financial cost of maintenance.

For example, the following are not included as monetary cost unless represented through parts pricing:

Technician labour cost

Operator labour cost

Lost production value

Downtime financial impact

External service cost not recorded as a part

Maintenance overhead

The analytics are specifically designed to analyze maintenance parts spending.

How Maintenance Cost Data Reaches Analytics

Cost information begins in the maintenance workflow before it appears on the analytics page.

There are two main sources:

Planned Parts

Actual Parts Usage

Planned Parts

Planned Parts can be defined while creating or editing a Maintenance Plan.

A planned part can contain information such as:

Part Name

Part Code

Unit

Planned Quantity

Estimated Unit Cost

Currency

Notes

This represents what the maintenance team expects to require when the preventive maintenance activity is performed.

For example, a 500-hour maintenance plan may expect:

Part	Planned Quantity	Estimated Unit Cost
Contact Tip	2	USD 15
Feed Roller	1	USD 60
Cleaning Filter	1	USD 25

These values provide the planned parts-cost reference before maintenance execution begins.

Parts Added Directly to Maintenance Orders

Parts can also be recorded directly inside a Maintenance Order.

When adding a part, the order can include information such as:

Part Name

Part Code

Planned Quantity

Unit

Usage Outcome

Planned Unit Cost

Actual Quantity Used

Actual Unit Cost

Currency

Part Usage Notes

The fields available depend on the selected Usage Outcome.

Planned Usage Outcome

When the Usage Outcome is:

Planned

Fabritec allows the expected pricing information to be recorded.

This can include:

Planned Unit Cost

Currency

The planned price represents what the organization expects the part to cost before its final maintenance outcome is known.

Consumed or Replaced Usage Outcome

When a part is recorded as:

Consumed

Replaced

Fabritec uses actual maintenance information instead of planned pricing.

The order can record:

Actual Quantity Used

Actual Unit Cost

Currency

This information becomes part of the Actual Parts Cost used by maintenance cost analytics.

Unknown Prices

A part price can remain blank when the price is not yet known.

A blank price is not treated as zero.

This distinction is important.

For example:

USD 0.00 means a price of zero has actually been recorded.

— or a blank price means the cost has not yet been provided.

If a Consumed or Replaced part still requires an actual price, the related maintenance order can appear as:

Incomplete

and may also appear in:

Needs cost follow-up

This allows maintenance work to remain operationally complete while financial information is followed up separately.

Reporting Period

The From and To fields control the reporting period used by the Maintenance Parts Cost Analytics page.

Use the reporting period to focus the analysis on the maintenance activity relevant to your review.

For example, you can use it for:

Monthly maintenance cost review

Quarterly maintenance analysis

Annual maintenance review

Cost investigation after a high-maintenance period

Comparison of recent maintenance spending

Management reporting

To update the period:

Select the required date in From.

Select the required date in To.

Click Refresh.

Review the updated KPIs, charts, and maintenance-order information.

The tables and analytical sections follow the selected reporting period.

The Needs cost follow-up queue also follows the selected reporting period.

Cost Analytics Filters

Click Filter to narrow the Maintenance Parts Cost Analytics results to the maintenance activity you want to analyze.

The filters apply to the analytical view so you can review maintenance cost from a specific operational perspective instead of analyzing all maintenance records together.

You can filter the analytics by:

Maintenance Plan

Workstation Group

Workstation

Maintenance Type

Maintenance Order Status

Cost Status

Part Name or Code

You can also choose whether to include:

Open Forecast

Cancelled Orders

After applying the filters, Fabritec updates the relevant KPIs and charts based on the selected criteria.

Maintenance Plans

Use Maintenance Plans to analyze parts cost for a specific preventive maintenance plan.

The default value is:

All

Use this filter when you want to answer questions such as:

How much has a specific maintenance plan cost?

Is the actual parts cost higher than the planned cost for this plan?

Which parts are driving the cost of a recurring maintenance activity?

Is the planned parts pricing still realistic?

This filter is especially useful together with the Cost by Maintenance Plan chart.

Workstation Group

Use Workstation group to analyze maintenance parts cost across a related group of workstations.

The default value is:

All

For example, you may use this filter to review maintenance spending for a group such as:

CNC machines

Welding workstations

Cutting machines

Forming equipment

This helps maintenance managers compare cost patterns across equipment performing similar production functions.

Workstation

Use Workstation to focus the analytics on one specific workstation.

The default value is:

All

Use this filter when investigating:

A workstation with unusually high maintenance cost

Repeated replacement-part spending

Frequent breakdown-related parts usage

Differences between planned and actual maintenance cost

A machine that appears as a major cost driver in the Cost by Workstation chart

For example, you can select a CNC Plasma Cutting Machine and review only the parts cost associated with maintenance activity for that workstation.

Maintenance Type

Use Maintenance type to analyze parts spending by the type of maintenance work performed.

The default value is:

All

Maintenance types can include:

Preventive

Breakdown

Corrective

Inspection

This filter helps separate planned maintenance spending from unplanned or corrective maintenance cost.

For example:

Select Preventive to review parts spending related to recurring maintenance plans.

Select Breakdown to investigate the cost of unplanned equipment failures.

Select Corrective to analyze parts used for known equipment defects.

Select Inspection to review parts cost recorded during inspection activities.

This filter is especially useful together with the Cost by Maintenance Type chart.

Status

Use Status to filter the analytics according to the Maintenance Order lifecycle status.

The default value is:

All

This allows you to focus on maintenance orders according to their current operational state.

For example, you may use the Status filter when you want to separate completed maintenance activity from work that is still open.

Maintenance Order Status and Cost Status are different concepts.

Maintenance Order Status answers:

What stage has the maintenance work reached?

while Cost Status answers:

Is the required parts-cost information complete?

A Maintenance Order can therefore be Completed while its Cost Status remains Incomplete.

Cost Status

Use Cost status to filter Maintenance Orders according to the completeness of their parts-cost information.

The default value is:

All

Cost Status values can include:

Complete

Incomplete

No parts

Complete

Use Complete to focus on orders whose applicable parts-pricing information does not require further cost follow-up.

Incomplete

Use Incomplete to identify Maintenance Orders that still contain missing cost information.

This is particularly useful when a Consumed or Replaced part does not yet have an Actual Unit Cost.

Use this filter together with:

Orders with Missing Cost

Needs Cost Follow-Up

to review incomplete maintenance-cost records.

No Parts

Use No parts to review Maintenance Orders that do not contain parts requiring a parts-cost breakdown.

Part Name or Code

Use Part name or code to search the analytics for a specific maintenance part.

Enter either:

Part Name

Part Code

For example:

Contact Tip

C-2564

Bearing

BRG-6205

This filter is useful when investigating:

Frequently consumed parts

Expensive replacement components

A specific spare part used across several workstations

Actual cost for one part across multiple Maintenance Orders

Differences between planned and actual pricing for a particular component

Use this filter together with the Cost by Part chart when performing part-level cost analysis.

Include Open Forecast

Enable Include open forecast when you want the analytics to include unfinished Maintenance Orders in forecasted cost analysis.

When enabled, Fabritec adds unfinished orders using their:

Scheduled date, when available

Created date, when required

Planned parts cost

This allows upcoming maintenance parts requirements to appear alongside realized maintenance cost without treating forecasted spending as actual spending.

Use this option when reviewing:

Upcoming maintenance budgets

Expected parts requirements

Planned preventive-maintenance spending

Future maintenance cost exposure

Open forecast values represent expected cost, not confirmed actual spending.

When this option is disabled, unfinished orders are not added to the open forecast analysis.

Include Cancelled Orders

Enable Include cancelled orders when cancelled Maintenance Orders need to be included for audit or historical review.

Cancelled orders are shown as a separate audit segment.

They are not added to realized or forecast cost totals.

This allows users to investigate cancelled maintenance activity without distorting the actual maintenance-cost analysis.

Use this option when reviewing:

Cancelled maintenance requests

Maintenance planning history

Audit records

Orders that were cancelled after parts had initially been planned

Leave this option disabled during normal maintenance-cost analysis when cancelled work is not relevant to the review.

Applying Filters

After selecting the required criteria:

Click Filter.

Select the required Maintenance Plan, Workstation Group, Workstation, Maintenance Type, Status, or Cost Status.

Enter a Part Name or Code when required.

Enable Include open forecast when unfinished orders should contribute to forecast analysis.

Enable Include cancelled orders when cancelled orders should be shown for audit purposes.

Click Apply Filters.

Review the updated maintenance cost KPIs and charts.

Multiple filters can be used together.

For example, you can analyze:

Maintenance Plan: 500-Hour Service

Workstation: CNC Plasma Cutting Machine

Maintenance Type: Preventive

Status: Completed

Cost Status: Complete

This produces a focused view of completed preventive-maintenance parts cost for the selected plan and workstation.

Clear Filters

Click Clear Filters to remove the applied filter criteria and return the analytics to the broader reporting view.

Use Clear Filters when:

Starting a new cost investigation

Moving from one workstation to another

Returning to organization-wide maintenance cost analysis

A previous filter is affecting the displayed results

After clearing the filters, review the reporting period and refresh the page when required.

Practical Filter Examples

Use different filter combinations depending on the question you need to answer.

To investigate an expensive workstation:

Workstation → Select the workstation

Maintenance Type → All

Cost Status → Complete

To investigate breakdown spending:

Maintenance Type → Breakdown

Status → Completed

To find incomplete cost records:

Status → Completed

Cost Status → Incomplete

To analyze one preventive maintenance program:

Maintenance Plan → Select the plan

Maintenance Type → Preventive

To investigate a specific spare part:

Part Name or Code → Enter the part name or code

To review upcoming planned spending:

Enable Include open forecast

To perform an audit that includes cancelled work:

Enable Include cancelled orders

Refresh

Click Refresh to reload the Maintenance Parts Cost Analytics page using the latest available maintenance cost information.

Use Refresh after:

Changing the From or To date

Applying reporting filters

Adding missing actual part prices

Updating Maintenance Order parts

Completing maintenance orders

Updating planned-part pricing

Recording actual parts usage

Correcting maintenance cost information

Refresh ensures that the page reflects the latest recorded maintenance data.

Maintenance Cost Summary

The summary cards provide a high-level view of maintenance parts spending for the selected reporting period.

The available cards include:

Planned Parts Cost

Actual Parts Cost

Cost Variance

Average Actual Cost

Completed Orders

Orders with Missing Cost

Open Forecast Cost

Cancelled Orders

Planned Parts Cost

Planned Parts Cost shows the expected parts spending represented in the selected reporting period.

It is based on the available planned parts and pricing information.

For example:

USD 7,800.00

The value represents what maintenance parts were expected to cost based on the planned maintenance records included in the report.

Use Planned Parts Cost as the cost baseline when reviewing whether actual parts spending matched maintenance expectations.

Planned Parts Cost is particularly useful for:

Preventive-maintenance budgeting

Maintenance preparation

Cost comparison

Detecting underestimation of spare-part requirements

Reviewing the quality of maintenance planning

Actual Parts Cost

Actual Parts Cost shows the parts spending recorded from actual maintenance activity during the selected reporting period.

For example:

USD 14,505.00

Actual cost is based on recorded parts usage and actual pricing.

The amount can include parts that were:

Consumed

Replaced

Use Actual Parts Cost to understand what the maintenance work actually required in parts spending.

A significant difference between planned and actual spending can indicate:

More parts were required than expected

Actual prices were higher than expected

Unplanned parts were required

A breakdown required additional replacement components

The planned maintenance parts list requires improvement

Cost Variance

Cost Variance compares actual parts cost with planned parts cost.

Use this value to understand whether the actual parts spending is aligned with the planned cost.

When a valid comparison is available:

A higher actual cost indicates that maintenance parts spending exceeded the planned amount.

A lower actual cost indicates that actual spending remained below the planned amount.

A close result indicates that the parts plan closely matched actual maintenance requirements.

When Fabritec does not have enough suitable information to produce a reliable comparison, the card can display:

—

A missing variance should not automatically be interpreted as zero variance.

Review:

Planned prices

Actual prices

Missing cost records

Maintenance Order Cost Status

before interpreting the result.

Average Actual Cost

Average Actual Cost shows the average actual parts cost across completed maintenance orders with recorded cost.

For example:

USD 4,835.00

Use this KPI to understand the typical parts spending associated with completed maintenance work during the selected period.

This can help identify whether:

Average maintenance parts cost is increasing

Recent orders are more expensive than usual

Certain periods contain unusually expensive maintenance activity

The average is based on completed orders with recorded cost information.

A blank price is not the same as a recorded zero price.

Completed Orders

Completed Orders displays the number of maintenance orders completed within the selected reporting period.

For example:

Use this KPI together with the cost KPIs.

For example:

High actual cost with very few completed orders may indicate one or more expensive maintenance events.

High completed-order volume with moderate cost may indicate many lower-cost maintenance activities.

The number provides context for the recorded maintenance spending.

Orders with Missing Cost

Orders with Missing Cost shows the number of orders that still require one or more prices.

For example:

This KPI is especially important for maintaining accurate cost analysis.

A maintenance order can be operationally completed while its cost information is still incomplete.

For example:

Maintenance was completed.

A part was recorded as Consumed.

The Actual Quantity Used was recorded.

The supplier price has not yet been received.

Actual Unit Cost remains blank.

The order can therefore be:

Completed

while its Cost Status remains:

Incomplete

Use this KPI as a data-quality indicator.

A high number of missing-cost orders means the displayed maintenance cost may not yet represent the complete financial picture for the selected period.

Open Forecast Cost

Open Forecast Cost displays available planned parts cost associated with open forecast maintenance work.

When forecast cost information is not available, Fabritec can display:

—

Use this KPI to understand expected upcoming parts requirements where forecast information is available.

This supports:

Spare-part preparation

Maintenance budgeting

Future parts-spend visibility

Coordination with upcoming preventive maintenance

Open Forecast Cost should be treated as expected future cost rather than confirmed actual spending.

Cancelled Orders

Cancelled Orders shows the number of cancelled maintenance orders included in the current reporting view.

For example:

Cancelled orders are:

Shown only when explicitly included

Excluded from maintenance cost totals

This prevents cancelled maintenance work from incorrectly increasing planned or actual maintenance parts spending.

Use cancelled-order information when reviewing maintenance history or investigating cancelled maintenance requests, but do not treat it as executed maintenance cost.

Cost Trend

The Cost Trend chart provides a time-based view of maintenance parts spending.

The chart displays maintenance cost by month in the base currency.

Depending on the available data, the chart can display:

Planned Parts Cost

Actual Parts Cost

Forecast Planned Cost

Use Cost Trend to understand how maintenance parts spending changes over time.

For example, it can help identify:

Months with unusually high maintenance cost

Periods where actual spending exceeds planned spending

Periods with very little maintenance parts activity

Increasing maintenance cost over several months

Upcoming forecasted parts requirements

Planned Parts Cost Trend

The Planned Parts Cost series represents the expected maintenance parts spending for each period.

Use it as the planning baseline.

A sudden increase may indicate:

A major scheduled service

Several maintenance plans becoming due

Expensive planned replacement parts

Increased preventive-maintenance activity

Actual Parts Cost Trend

The Actual Parts Cost series represents the recorded cost of parts actually used during maintenance.

Compare it against Planned Parts Cost to identify whether actual maintenance requirements are matching the plan.

If actual cost repeatedly exceeds planned cost, review:

Planned quantities

Estimated Unit Costs

Maintenance Plan parts

Breakdown frequency

Repeated replacement parts

Parts added during Maintenance Order execution

Forecast Planned Cost

When available, Forecast Planned Cost provides visibility into expected future planned parts spending.

Forecast information helps maintenance teams prepare before costs occur.

It should not be treated as an actual expense.

Forecasted cost can change as maintenance requirements and operational data change.

Cost by Maintenance Type

The Cost by Maintenance Type chart analyzes parts spending across the different Maintenance Order types.

The maintenance types can include:

Preventive

Breakdown

Corrective

Inspection

The chart can compare:

Planned Parts Cost

Actual Parts Cost

Use this chart to understand what type of maintenance is driving parts spending.

Preventive Cost

Preventive maintenance cost represents parts spending associated with planned recurring maintenance.

Examples include:

Lubrication service

Filter replacement

Scheduled tooling inspection

Periodic electrical service

Planned consumable replacement

Preventive spending is normally easier to anticipate because Maintenance Plans can define expected parts and prices in advance.

Breakdown Cost

Breakdown cost represents parts spending caused by unplanned equipment failures.

Examples can include:

Failed bearings

Damaged sensors

Broken belts

Electrical components

Hydraulic components

Emergency replacement parts

A high Breakdown cost may indicate equipment reliability problems that require further investigation.

Compare breakdown cost with:

Preventive maintenance activity

MTBF

Repeated Failure Causes

Workstation maintenance history

Corrective Cost

Corrective cost represents parts spending for known equipment defects repaired through Corrective Maintenance Orders.

Examples include:

Replacing a worn component

Repairing a hydraulic leak

Replacing damaged guarding

Correcting an equipment defect before complete failure

Monitoring corrective cost helps maintenance teams understand the financial effect of known defects that are repaired before or outside an immediate breakdown.

Inspection Cost

Inspection cost represents parts spending recorded against Inspection Maintenance Orders.

An inspection may sometimes result in:

Consumables being used

Small replacement parts

Components being replaced after an issue is identified

Use the chart to understand whether inspection activities are creating meaningful parts spending.

Cost by Workstation

The Cost by Workstation chart identifies the workstations with the highest maintenance parts cost.

The page displays the eight workstations with the highest actual parts cost.

The chart can compare:

Planned Parts Cost

Actual Parts Cost

Use this chart to identify equipment that is driving maintenance spending.

Examples can include:

CNC Plasma Cutting Machine

Automatic Welding Machine

Fitting Machine

Galvanizing Bath

CNC Press Brake

A workstation with consistently high actual parts cost may require further review.

Possible areas to investigate include:

Repeated failures

High consumable usage

Expensive replacement components

Incorrect preventive-maintenance interval

Aging equipment

Poor operating conditions

Repeated corrective maintenance

Differences between planned and actual service requirements

The chart should be used together with maintenance history rather than interpreted only as a financial ranking.

A critical production workstation may legitimately require higher maintenance spending than a lightly used workstation.

Cost by Maintenance Plan

The Cost by Maintenance Plan chart identifies the maintenance plans with the highest parts cost.

The page displays the ten plans with the highest actual parts cost.

The chart can compare:

Planned Parts Cost

Actual Parts Cost

Use it to understand which preventive-maintenance programs are responsible for the largest parts spend.

For example, compare:

Expected cost in the Maintenance Plan

Actual cost from completed Maintenance Orders

Repeated usage of expensive parts

Frequency of the maintenance cycle

This helps maintenance managers improve the quality of preventive-maintenance planning.

Ad Hoc Maintenance Cost

An Ad hoc category may appear alongside named maintenance plans.

This allows maintenance parts cost that is not associated with a named preventive-maintenance plan to remain visible in the analysis.

For example, standalone maintenance activity such as:

Breakdown work

Corrective maintenance

Inspection work

Other manually created maintenance activity

can still contribute to maintenance parts spending even when it is not driven by a recurring Maintenance Plan.

Use the Ad hoc category to understand how much maintenance cost is occurring outside recurring planned maintenance.

Using Plan Cost Analysis

Review a maintenance plan when:

Actual cost repeatedly exceeds planned cost

Estimated part prices are outdated

Planned quantities are consistently inaccurate

The same unplanned part is repeatedly added during execution

A service kit has changed

Part specifications have changed

Maintenance frequency has changed

Use this information to improve future Planned Parts configuration.

Cost by Part

The Cost by Part chart identifies the parts with the highest actual maintenance cost.

The page displays the twelve parts with the highest actual cost.

Where available, part labels can include:

Part Name

Part Code

For example:

Contact Tip (C-2564)

The chart can compare:

Planned Parts Cost

Actual Parts Cost

This allows users to identify the individual components and consumables responsible for maintenance spending.

Quantity and Unit Handling

Parts quantities remain grouped by their recorded unit.

This is important because different maintenance parts may use different measurement units.

Do not combine quantities from different units as though they represent the same measurement.

For example:

5 pcs

5 liters

represent different quantities and should remain separate.

How to Use Cost by Part

Use this chart to answer questions such as:

Which maintenance part costs the company the most?

Which consumables are repeatedly used?

Which replacement parts are creating high maintenance spending?

Are actual prices significantly different from planned prices?

Should frequently used parts be kept in stock?

Should the Estimated Unit Cost in the Maintenance Plan be updated?

Is one component repeatedly failing across several workstations?

A high-cost part may be caused by:

High unit cost

High usage quantity

Frequent replacement

Use across many maintenance orders

Unexpected breakdown activity

Open the related Maintenance Orders when more detailed investigation is required.

Maintenance Order Costs

The Maintenance Order Costs table provides order-level maintenance parts cost information.

It allows users to move from analytical charts into the individual maintenance orders behind the cost.

The table can include:

Maintenance Order

Workstation

Maintenance Type

Status

Date

Planned Parts Cost

Actual Parts Cost

Cost Status

Click the Maintenance Order number to review the complete order and its part records.

Maintenance Order

Displays the Maintenance Order number.

Examples include:

MO26-00013

MO26-00026

MO26-00003

The order number provides a direct reference between maintenance cost analytics and the operational Maintenance Order.

Use it during:

Cost review

Maintenance meetings

Pricing follow-up

Technician discussions

Management reporting

Maintenance audits

Workstation

Displays the workstation associated with the Maintenance Order.

This helps connect the financial result to the specific equipment that required the maintenance.

Maintenance Type

Displays the Maintenance Order type.

Values can include:

Preventive

Breakdown

Corrective

Inspection

Use the Type together with cost information to understand why the parts expense occurred.

Status

Displays the Maintenance Order lifecycle status.

For historical cost analysis, completed orders can appear in the table with:

Completed

The operational order status is separate from the Cost Status.

For example:

Maintenance Status: Completed
Cost Status: Incomplete

This means that the maintenance work itself is finished, but part pricing still requires follow-up.

Date

Displays the date associated with the Maintenance Order in the selected reporting period.

Use the date to connect the order with:

Reporting period

Cost Trend

Maintenance history

Equipment events

Planned Parts Cost

Displays the planned cost recorded for the order where planned pricing information is available.

A value can appear as:

USD 7,800.00

When planned cost information is not available, the table can display:

—

Do not interpret — as zero.

It means a planned cost value is not available for that order.

Actual Parts Cost

Displays the recorded actual parts cost for the Maintenance Order.

For example:

USD 6,705.00

Actual cost is based on the recorded parts usage and actual pricing information.

When actual cost information is not available, Fabritec can display:

—

Again, a missing value should not be interpreted as an explicitly recorded zero.

Cost Status

The Cost Status column helps users understand whether the Maintenance Order contains complete cost information.

Statuses visible on the page include:

Complete

Incomplete

No parts

Complete

Complete means the Maintenance Order does not currently have unresolved actual-pricing requirements for its cost-relevant parts.

The order's required parts-cost information is sufficiently recorded for cost analysis.

A Complete order does not necessarily need to have a large actual cost.

For example, an order may be Complete even if:

Planned parts were not ultimately used

No cost-bearing part was consumed

Recorded cost is zero

The key point is that the cost information does not require follow-up.

Incomplete

Incomplete means that the Maintenance Order still contains missing cost information.

This is particularly relevant when a part has been recorded as:

Consumed

Replaced

but its Actual Unit Cost is still missing.

An order can therefore be:

Completed

while still having:

Cost Status = Incomplete

This separates two different processes:

Maintenance completion

Has the maintenance work been finished?

and:

Cost completion

Has the required parts-pricing information been recorded?

This allows technicians to complete maintenance without waiting for financial information such as a supplier price or invoice.

The missing price can then be followed up separately.

No Parts

No parts indicates that the Maintenance Order does not contain parts requiring a maintenance parts-cost breakdown.

Such an order can still be a valid completed maintenance activity.

For example, some activities may involve:

Inspection only

Adjustment

Cleaning

Diagnostic work

Maintenance that required no replacement component

No Parts should not be interpreted as an error.

It indicates that there is no recorded parts requirement for that order.

Needs Cost Follow-Up

The Needs cost follow-up section provides a focused queue of maintenance orders whose maintenance work is completed but whose parts-cost information still requires attention.

The queue contains:

Completed orders with consumed or replaced parts that still need an actual price.

The queue follows the selected reporting period.

A count badge displays the number of orders requiring follow-up.

For example:

This makes the section useful as a maintenance-cost data-quality workflow rather than only an analytical view.

Information Displayed

The Needs Cost Follow-Up table can include:

Maintenance Order

Workstation

Date

Planned Parts Cost

Actual Parts Cost

Cost Status

Orders in this queue normally display:

Incomplete

Why an Order Appears Here

A completed Maintenance Order can appear in this section when:

A maintenance part was recorded.

The Usage Outcome was set to Consumed or Replaced.

The maintenance activity was completed.

The Actual Unit Cost for one or more applicable parts was not recorded.

For example:

Planned Quantity: 2

Usage Outcome: Consumed

Actual Quantity Used: 2

Actual Unit Cost: blank

Fabritec knows that the part was used, but it cannot complete the parts-cost record until the actual price is provided.

How to Resolve Missing Cost

To complete the pricing information:

Open the Maintenance Order from the Needs Cost Follow-Up list.

Review the Parts section.

Identify the Consumed or Replaced part with missing pricing.

Confirm the Actual Quantity Used.

Enter the Actual Unit Cost.

Confirm the Currency.

Save the part information.

Return to Maintenance → Parts cost analytics.

Click Refresh.

10.

Confirm that the Cost Status has been updated.

Once all required actual prices are recorded, the order should no longer require cost follow-up.

Understanding Planned vs Actual Maintenance Parts Cost

The main purpose of the analytics page is not simply to report how much was spent.

It is to compare maintenance expectations with maintenance reality.

Planned Cost Answers

What did we expect the maintenance parts to cost?

Planned cost can help maintenance teams prepare:

Budgets

Spare parts

Maintenance kits

Purchasing requirements

Preventive-maintenance preparation

Actual Cost Answers

What did the maintenance parts actually cost?

Actual cost reflects what was actually consumed or replaced during maintenance where pricing has been recorded.

Cost Difference Answers

Did the actual maintenance requirement match what we planned?

Differences can reveal problems with:

Planned quantity

Estimated price

Maintenance procedure

Equipment condition

Breakdown frequency

Part selection

Maintenance planning assumptions

Complete Example

Assume the factory operates an:

Automatic Welding Machine

The workstation has a preventive Maintenance Plan:

Automatic Welding Machine – 500-Hour Service

The Planned Parts are:

Part	Planned Qty	Estimated Unit Cost
Contact Tip	2	USD 15
Feed Roller	1	USD 60
Cleaning Filter	1	USD 25

The preventive Maintenance Order is generated and executed.

During maintenance:

2 Contact Tips are Consumed.

1 Cleaning Filter is Replaced.

The Feed Roller is inspected but not used.

An additional sensor is unexpectedly required.

The technician records the actual outcomes and quantities.

Actual prices are then entered when available.

The maintenance manager can later use Parts cost analytics to review:

Planned cost for the order

Actual cost for the order

Cost difference

Cost by workstation

Cost by preventive plan

Cost by individual part

Monthly maintenance cost trend

If the sensor was consumed but its supplier price was still unknown when the Maintenance Order was completed:

The Maintenance Order remains Completed.

Its Cost Status can remain Incomplete.

It appears in Needs Cost Follow-Up.

The missing supplier price can be added later.

After updating the price and refreshing the analytics page, the order can become cost-complete.

This allows maintenance execution to continue without waiting for financial information while still protecting the accuracy of maintenance cost reporting.

How to Review Maintenance Parts Cost Analytics

A practical maintenance-cost review can be completed in the following order:

Select the required From and To reporting period.

Apply any required filters.

Click Refresh.

Review Orders with Missing Cost first.

Open Needs Cost Follow-Up and complete missing actual prices.

Review Planned Parts Cost.

Review Actual Parts Cost.

Review Cost Variance when available.

Review Average Actual Cost.

10.

Check the number of Completed Orders.

11.

Review Open Forecast Cost when available.

12.

Review the Cost Trend over time.

13.

Compare cost by Maintenance Type.

14.

Identify high-cost equipment in Cost by Workstation.

15.

Review expensive preventive programs in Cost by Maintenance Plan.

16.

Identify major cost drivers in Cost by Part.

17.

Review individual orders in Maintenance Order Costs.

18.

Open unusual or high-cost orders for further investigation.

19.

Update Maintenance Plans when planned quantities or expected prices repeatedly differ from actual results.

Using Cost Analytics for Maintenance Planning

Maintenance cost analysis should be used to improve future maintenance planning, not only to report past spending.

If Actual Cost Is Repeatedly Higher Than Planned

Review:

Planned quantities

Estimated Unit Cost

Planned Parts list

Unexpected replacement parts

Breakdown frequency

Equipment condition

If One Workstation Has High Cost

Review:

Breakdown history

Preventive-plan coverage

MTBF

MTTR

Repeated Failure Causes

Expensive parts

Equipment age and condition

If One Part Has High Cost

Review:

How often the part is consumed

Which workstations use it

Whether it repeatedly fails

Whether unit pricing has increased

Whether an alternative specification is available

Whether additional preventive maintenance can extend its service life

If Breakdown Cost Is High

Review:

Preventive maintenance frequency

Due and overdue plans

Repeated failures

Workstations without maintenance plans

Failure Causes

Missed preventive services

High breakdown cost can indicate that more structured preventive maintenance may be required.

If Planned Cost Is Consistently Inaccurate

Update the Maintenance Plan using actual maintenance experience.

Review:

Planned Parts

Planned Quantity

Estimated Unit Cost

Maintenance checklist

Maintenance interval

Over time, actual maintenance history should improve the accuracy of future maintenance planning.

Data Quality and Missing Cost

Maintenance cost analytics are only as complete as the cost information recorded in Maintenance Orders and Maintenance Plans.

Before relying on maintenance cost totals for management reporting, review:

Orders with Missing Cost

Needs Cost Follow-Up

Incomplete Cost Status

Missing Estimated Unit Cost

Missing Actual Unit Cost

Correct Currency

Actual Quantity Used

Do not enter zero simply to remove a missing-price warning when the real price is unknown.

A blank value communicates:

Price not yet known.

A zero value communicates:

The recorded price is actually zero.

Keeping this distinction improves the reliability of maintenance cost analysis.

Permissions

Access to Maintenance Parts Cost Analytics depends on the user's maintenance permissions.

Users should only see maintenance and cost information available to their assigned role.

Access to the underlying maintenance information can also affect whether users can:

Review Maintenance Orders

Open individual orders

Review Maintenance Plans

Update maintenance work

Enter missing part-cost information

Users responsible only for maintenance reporting may be able to review analytics without being authorized to modify Maintenance Orders.

Governance Rules

Maintenance Parts Cost Analytics covers parts cost only.

Labour and downtime are not assigned a monetary value in the analytics totals.

Planned cost represents expected maintenance parts spending.

Actual cost represents recorded actual maintenance parts spending.

Planned Parts can originate from Maintenance Plans and maintenance-order preparation.

Consumed and Replaced parts use actual usage and pricing information for actual-cost reporting.

A blank price is not treated as zero.

Completed Maintenance Orders can still have an Incomplete Cost Status.

Incomplete cost should not prevent maintenance execution history from being preserved.

Completed orders with Consumed or Replaced parts missing actual prices can appear in Needs Cost Follow-Up.

Needs Cost Follow-Up follows the selected reporting period.

Cost Status is separate from Maintenance Order lifecycle status.

Complete means the order does not currently require further applicable parts-pricing follow-up.

Incomplete identifies orders that still require cost information.

No Parts indicates that no maintenance parts-cost breakdown is required for that order.

Cancelled orders are excluded from cost totals.

Cancelled orders appear only when explicitly included in the reporting view.

Missing planned cost should not be interpreted as zero planned cost.

Missing actual cost should not be interpreted as zero actual cost.

Forecast cost represents expected future maintenance parts cost, not confirmed spending.

Forecast cost can change as maintenance requirements change.

Cost analysis should be reviewed together with Maintenance Order history.

Maintenance Plan pricing should be reviewed when actual results repeatedly differ from planned values.

Historical completed-order cost information should be preserved for maintenance traceability.

⭐ Best Practices

Review Maintenance Parts Cost Analytics during regular maintenance meetings.

Resolve Needs Cost Follow-Up before preparing management cost reports.

Do not enter zero when the real price is unknown.

Keep Actual Quantity Used accurate for Consumed and Replaced parts.

Record Actual Unit Cost as soon as reliable pricing becomes available.

Review planned and actual cost together rather than reviewing actual spending alone.

Investigate workstations with consistently high parts cost.

Review high-cost breakdowns separately from planned preventive work.

Use Cost by Part to identify expensive or frequently replaced components.

Use Cost by Maintenance Plan to improve planned quantities and estimated prices.

Review the Cost Trend for sustained increases in maintenance parts spending.

Compare high-cost workstations with their MTBF, MTTR, downtime, and breakdown history.

Review Ad hoc cost to understand spending occurring outside recurring Maintenance Plans.

Keep Planned Parts updated when maintenance procedures change.

Update Estimated Unit Cost when reliable prices change significantly.

Use previous Maintenance Orders to improve future planned-part quantities.

Review Open Forecast Cost when preparing upcoming maintenance budgets.

Treat Cost Variance as a planning signal, not only an accounting result.

Confirm the reporting period before interpreting cost totals.

Refresh the page after updating missing prices.

Preserve complete Maintenance Order history for future cost analysis.

Maintenance parts cost analytics

What Maintenance Parts Cost Analytics Includes#

How Maintenance Cost Data Reaches Analytics#

Planned Parts#

Parts Added Directly to Maintenance Orders#

Planned Usage Outcome#

Consumed or Replaced Usage Outcome#

Unknown Prices#

Reporting Period#

Cost Analytics Filters#

Maintenance Plans#

Workstation Group#

Workstation#

Maintenance Type#

Status#

Cost Status#

Complete#

Incomplete#

No Parts#

Part Name or Code#

Include Open Forecast#

Include Cancelled Orders#

Applying Filters#

Clear Filters#

Practical Filter Examples#

Refresh#

Maintenance Cost Summary#

Planned Parts Cost#

Actual Parts Cost#

Cost Variance#

Average Actual Cost#

Completed Orders#

Orders with Missing Cost#

Open Forecast Cost#

Cancelled Orders#

Cost Trend#

Planned Parts Cost Trend#

Actual Parts Cost Trend#

Forecast Planned Cost#

Cost by Maintenance Type#

Preventive Cost#

Breakdown Cost#

Corrective Cost#

Inspection Cost#

Cost by Workstation#

Cost by Maintenance Plan#

Ad Hoc Maintenance Cost#

Using Plan Cost Analysis#

Cost by Part#

Quantity and Unit Handling#

How to Use Cost by Part#

Maintenance Order Costs#

Maintenance Order#

Workstation#

Maintenance Type#

Status#

Date#

Planned Parts Cost#

Actual Parts Cost#

Cost Status#

Complete#

Incomplete#

No Parts#

Needs Cost Follow-Up#

Information Displayed#

Why an Order Appears Here#

How to Resolve Missing Cost#

Understanding Planned vs Actual Maintenance Parts Cost#

Planned Cost Answers#

Actual Cost Answers#

Cost Difference Answers#

Complete Example#

How to Review Maintenance Parts Cost Analytics#

Using Cost Analytics for Maintenance Planning#

If Actual Cost Is Repeatedly Higher Than Planned#

If One Workstation Has High Cost#

If One Part Has High Cost#

If Breakdown Cost Is High#

If Planned Cost Is Consistently Inaccurate#

Data Quality and Missing Cost#

What Maintenance Parts Cost Analytics Includes

How Maintenance Cost Data Reaches Analytics

Planned Parts

Parts Added Directly to Maintenance Orders

Planned Usage Outcome

Consumed or Replaced Usage Outcome

Unknown Prices

Reporting Period

Cost Analytics Filters

Maintenance Plans

Workstation Group

Workstation

Maintenance Type

Status

Cost Status

Complete

Incomplete

No Parts

Part Name or Code

Include Open Forecast

Include Cancelled Orders

Applying Filters

Clear Filters

Practical Filter Examples

Refresh

Maintenance Cost Summary

Planned Parts Cost

Actual Parts Cost

Cost Variance

Average Actual Cost

Completed Orders

Orders with Missing Cost

Open Forecast Cost

Cancelled Orders

Cost Trend

Planned Parts Cost Trend

Actual Parts Cost Trend

Forecast Planned Cost

Cost by Maintenance Type

Preventive Cost

Breakdown Cost

Corrective Cost

Inspection Cost

Cost by Workstation

Cost by Maintenance Plan

Ad Hoc Maintenance Cost

Using Plan Cost Analysis

Cost by Part

Quantity and Unit Handling

How to Use Cost by Part

Maintenance Order Costs

Maintenance Order

Workstation

Maintenance Type

Status

Date

Planned Parts Cost

Actual Parts Cost

Cost Status

Complete

Incomplete

No Parts

Needs Cost Follow-Up

Information Displayed

Why an Order Appears Here

How to Resolve Missing Cost

Understanding Planned vs Actual Maintenance Parts Cost

Planned Cost Answers

Actual Cost Answers

Cost Difference Answers

Complete Example

How to Review Maintenance Parts Cost Analytics

Using Cost Analytics for Maintenance Planning

If Actual Cost Is Repeatedly Higher Than Planned

If One Workstation Has High Cost

If One Part Has High Cost

If Breakdown Cost Is High

If Planned Cost Is Consistently Inaccurate

Data Quality and Missing Cost

Permissions