Fabritec Docs
English
  • English
  • Arabic
Learning Center
Support CenterChangelog
Learning Center
Support CenterChangelog
English
  • English
  • Arabic
English
  • English
  • Arabic
  1. Projects
  • Introductions
  • Installing Fabritec as a Desktop or Mobile App
  • Notification Settings and Push Notifications
  • Connecting Fabritec with AI Assistants: Claude AI and ChatGPT
  • Fabritec Production Setup & User Management
    • Production Setup
      • Production Stages
      • WorkStations
      • Categories
      • Routes
      • Labour Titles
      • Shifts
      • Labours
      • Labour Group
    • User Management
      • Roles
      • Departments
      • Users
      • Logs
    • Settings
      • Company Profile
      • Preferences
      • License Info
      • Settings
  • General
    • Home
    • Customers
    • Dashboards
    • Reports
    • User Profile & Change Language
    • Projects
      • Create New Project
      • Overview
      • Details
      • Buildings
      • Documents
      • Messages
      • Phases
      • Phases Explorer
      • Revisions: Bulk Paint Update & Selective Item Deletion
      • Phases Explorer: Manual Item Entry, Drawing Validation, and Smart Allocation
      • Routing Setup
      • Tracking
      • Quality Control
      • Shipping Status
      • Shipping
      • Erection
  • Menu
    • Folder Structure
    • Task Manager
    • Task Templates & Schedule View
    • Production Page
    • Revert & Refabricate Items in Production
    • Quality Control
    • Shipping Yard
    • Shipping Calendar
  • Fabritec Workflow
    • Fabritec Project Lifecycle workflow
    • Fabritec Dashboards and Reports workflow
    • Production Setup & User Management Workflow
  1. Projects

Phases Explorer: Manual Item Entry, Drawing Validation, and Smart Allocation

Fabritec now provides enhanced control inside Phases Explorer when creating and managing revisions.
These updates make revision preparation more flexible, especially when users need to add items manually, edit item details, validate drawings, review production status, restore deleted items, or handle mark changes safely through Smart Allocation.
The new enhancements are available inside:
Projects → Select Project → Phases Explorer → Add Revision
image.png
They improve the revision workflow while keeping full traceability between engineering changes, drawings, production progress, and approval validation.

1. Add Item Manually Inside a Revision#

Fabritec now allows users to add items manually inside a revision using the new Add Item button.
Previously, users mainly relied on Import From Excel to add items in bulk. With this update, users can now create individual items directly from the interface without preparing or uploading a full Excel file.
This is useful when only a few items need to be added, corrected, or completed manually.

How to Add an Item Manually#

From the revision workflow:
Add Revision → Add Items → Add Item
image.png
Click Add Item to open the manual item entry form.
image.png
The form allows you to enter the item’s technical and production details, including:
Mark
Name
Profile
Material
Quantity
Weight
Length
Width
Thickness
Area
Volume
Number of holes
Hole dimensions
Drawing number
After filling in the required fields, click Save to add the item to the revision.

Adding Sub Items While Creating an Item#

The Add Item form also supports sub-items.
This allows users to define the breakdown of an assembly or parent item directly while creating the item.
Inside the Sub Items section, users can:
Add an existing sub-item
Add a new sub-item manually
Define the quantity used
Review sub-item weight
Mark a sub-item as the main sub-item
Remove sub-items before saving

Add New Sub Item#

When clicking Add New Sub Item, Fabritec opens a separate form where users can enter the sub-item details.
image.png
Available fields include:
Mark
Name
Profile
Material
Quantity Used
Weight
Length
Width
Thickness
Area
Volume
Number of holes
Hole dimensions
Drawing number
After entering the details, click Add to attach the sub-item to the parent item.

When to Use Manual Item Entry#

Use Add Item when:
A small number of items needs to be added manually
An item is missing from the imported Excel file
Engineering needs to add an additional item during revision preparation
A quick correction is needed without re-uploading the full sheet
Assembly and sub-item details need to be created directly inside Fabritec
This gives planning and engineering teams more flexibility while keeping the revision data structured and traceable.

2. Edit Revision Item Details#

After an item is added to the revision, Fabritec now displays an Edit icon in the Actions column.
image.png
Clicking this icon opens the Edit Revision Item form, allowing users to update item details directly inside the revision.

What You Can Edit#

Users can edit item information such as:
Mark
Name
Profile
Material
Total Quantity
Weight
Length
Width
Thickness
Area
Volume
Number of holes
Hole dimensions
Drawing number
Linked sub-items
image.png
This allows users to correct or update revision item data without deleting and recreating the item.

Editing Sub Items#

Inside the Edit Revision Item form, users can also manage the item’s sub-items.
image.png
Users can:
Add an existing sub-item
Add a new sub-item
Update quantity used
Set the main sub-item
Remove a sub-item from the parent item
This is especially useful for assemblies, built-up sections, or items that depend on multiple components.

Fit Weight Based on Sub Items#

The Edit Revision Item form also includes a Fit button next to the item’s Weight field.
image.png
This button helps align the parent item weight with its sub-item breakdown.
When sub-items are added, removed, or modified, users can click Fit to adjust the parent item weight based on the updated sub-item details.

When to Use Fit#

Use Fit when:
A sub-item was added to the parent item
A sub-item quantity was changed
A sub-item weight was modified
The parent item weight needs to match the total weight of its sub-items
The user wants to keep assembly weight consistent before approval
This helps maintain accurate BOM data and reduces weight mismatches between parent items and their components.

3. Improved Drawing Upload Validation#

Fabritec now provides clearer validation during the Add Drawings step.
image.png
The system displays counters that help users understand the drawing linking status before completing the revision.

Drawing Counters#

Inside:
Add Revision → Add Drawings
image.png
Fabritec now shows counters for:

Unmatched Drawings#

This counter shows the number of uploaded drawings that could not be automatically matched to an item mark.
Example:
You Have (2) Unmatched Drawings
This means there are uploaded drawing files that are not linked to any item.

Items Without Linked Drawing#

This counter shows the number of items in the revision that still do not have a drawing linked.
Example:
You Have (162) Items without linked drawing
This means those items exist in the revision but still need drawing links.

Why These Counters Matter#

These counters help users quickly identify drawing issues before moving forward.
Instead of checking every item manually, users can immediately see:
How many drawings were uploaded but not matched
How many items still need drawings
Whether the revision is ready for review
Whether drawing linking must be completed before confirmation
This improves document control and reduces the risk of releasing items without the correct drawings.

Drawing Preview Icon#

When a drawing is successfully linked to an item, a PDF icon appears beside the item mark or inside the item actions.
image.png
Clicking this icon opens the linked drawing directly inside Fabritec using the built-in PDF viewer.
This allows users to verify the drawing without downloading it or leaving the system.

When to Use Drawing Preview#

Use the drawing preview icon to:
Confirm that the correct drawing is linked to the correct item mark
Review technical details before approving the revision
Validate drawings during planning or engineering review
Reduce wrong drawing usage before production release
image.png
This improves revision accuracy and supports better coordination between engineering, planning, and production teams.

4. Production-Aware Actions for Revision 1 and Above#

Starting from Revision 1 and above, Fabritec now provides additional actions inside the Actions column.
image.png
These actions help users understand how revision changes affect items that may already be in production.
This is important because Revision 1 and later revisions are compared against previous approved revisions, and some items may already have production progress.

Actions Available in Revision 1 and Above#

The Actions column may include:
Drawing preview icon
Edit item icon
Production status icon
Restore icon for deleted items
Smart Allocation icon
The available icons depend on the item status and the type of revision change.

Production Status Icon#

A new production status icon is now available for items in Revision 1 and above.
Clicking this icon opens a Production Status panel for the selected mark.
This panel shows the current production state of the item before the user approves, edits, deletes, or reallocates it.

Production Status Details#

image.png
The Production Status panel includes:
Average production progress
Total quantity
Quantity in production
Quantity finished
Quantity outsourced
Quantity shipped
Linked phases
Phase breakdown
Stage quantities
Current stage progress
Quantity available
Quantity under inspection
Rework quantity
Quantity done
Whether the stage requires QC
Whether the stage is outsourced

Why Production Status Matters#

Production status helps users make safer revision decisions.
Before approving a change, the user can check whether an item:
Has not started production yet
Is already in production
Has finished production
Has been shipped
Is currently under QC
Has rework quantities
Is linked to outsourced stages
This reduces the risk of approving changes that conflict with live production data.

5. Restore Deleted Items#

When an item is deleted from a revision, Fabritec now shows a Restore icon in the Actions column.
image.png
This allows users to bring the deleted item back into the revision before final approval.

How Restore Works#

If an item is deleted during revision preparation:
1.
The item appears as deleted in the revision table
2.
The row is visually marked to indicate deletion
3.
A restore icon appears in the Actions column
4.
The user can click the restore icon to undo the deletion
After restoring, the item is returned to the revision and will no longer be treated as removed.

When to Use Restore#

Use Restore when:
An item was deleted by mistake
The engineering team decides the item should remain
A deletion was tested but should not be included in the final revision
The user wants to avoid re-importing or recreating the item
This helps users correct revision changes before approval without losing data.

6. Smart Allocation#

Fabritec now supports Smart Allocation for revision changes where an item mark is modified and needs to be connected to an existing production item.
Smart Allocation is mainly used when a mark changes between revisions and the system needs to understand that the new item replaces or continues from an existing item.

What Is Smart Allocation?#

Smart Allocation allows users to map a newly modified item to an existing item so production progress can continue under the updated mark.
For example, if an item was previously created under one mark and then the mark name changes in the new revision, Smart Allocation helps connect the old item to the new mark.
This prevents the system from treating the updated item as completely unrelated to the previous production progress.

When Smart Allocation Appears#

The Smart Allocation icon may appear when:
An item is deleted
A new item is added that may replace a previous item
An item mark is changed
A revision change needs to be linked to an existing production item
image.png
This is especially important when production has already started and the revision changes item identity or naming.

How Smart Allocation Works#

When clicking the Smart Allocation icon, the system opens the Smart Allocation panel.
Inside the panel, the user can choose whether the item should be allocated to an existing item or left as No Allocation.
image.png
If the user selects an existing item, Fabritec connects the revision change to that item so production progress can continue correctly under the new mark.

Why Smart Allocation Matters#

Smart Allocation helps protect production traceability when item marks change.
It helps teams avoid:
Losing production progress after a mark change
Treating a renamed item as a completely new item
Disconnecting revision history from production history
Creating confusion between old and new item marks
Approving revision changes without understanding their production impact
This is especially useful for projects with active production, where engineering changes may happen after work has already started.

7. How These Updates Affect View Changes and Approval Validation#

These updates work together with View Changes and Approval Validation.
Any changes made during revision preparation can appear in revision comparison and validation checks.
This includes:
Manually added items
Edited item details
Updated quantities
Updated weights
Updated sub-items
Changed marks
Deleted items
Restored items
Smart Allocation mapping
Drawing linking updates

View Changes#

View Changes shows the differences between the current revision and the previous approved revision.
The user can review:
New items
Updated items
Deleted items
Changed values
Before and after data
This gives reviewers a clear understanding of what changed before approving the revision.

Approval Validation#

Approval Validation checks whether the revision can safely be approved based on the current production state.
It helps detect conflicts such as:
Deleting an item that already started production
Changing an item that is already completed
Changing data that conflicts with production progress
Replacing or modifying items without proper allocation
Approving changes that may affect QC, routing, production, or shipping
If validation detects errors, approval may be blocked until the issue is resolved.

8. Business Use Cases#

These updates support several practical production and engineering scenarios.

Scenario 1: Adding a Missing Item#

A planning engineer imports an Excel file but discovers that one item is missing.
Instead of updating the Excel file and importing again, the user clicks Add Item, enters the item details manually, adds any required sub-items, and saves it directly into the revision.

Scenario 2: Correcting Imported Data#

After importing items, the user notices that an item has an incorrect profile, quantity, or weight.
The user clicks the Edit icon and updates the item details without deleting or re-importing the full sheet.

Scenario 3: Adjusting Assembly Weight#

An assembly has multiple sub-items, and one sub-item quantity is updated.
The user clicks Fit beside the parent item weight to align the parent item weight with the updated sub-item breakdown.

Scenario 4: Validating Drawings Before Approval#

The user uploads drawings during the Add Drawings step.
Fabritec shows that some drawings are unmatched and some items still do not have linked drawings.
The user reviews the counters, links the missing drawings, and clicks the PDF icon to preview the drawing before completing the revision.

Scenario 5: Checking Production Before Approving a Change#

In Revision 1, an item is modified.
Before approving the revision, the reviewer clicks the production status icon to check whether the item is already in production, finished, outsourced, or shipped.
This helps the reviewer decide whether the change is safe to approve.

Scenario 6: Restoring an Item Deleted by Mistake#

A user deletes an item from the revision but later realizes the item should remain.
The user clicks the restore icon to bring it back before approval.

Scenario 7: Handling a Mark Change During Production#

An item mark changes from the previous revision to the new revision.
The user uses Smart Allocation to connect the new mark to the existing production item, allowing production progress to continue under the updated mark while keeping traceability clear.

9. Benefits of These Updates#

These enhancements help teams improve revision control and reduce manual rework.
Key benefits include:
More flexibility when adding items
Less dependency on Excel for small changes
Faster correction of item details
Better control over sub-item structures
More accurate parent item weights
Clearer drawing validation before approval
Faster drawing review inside the system
Better visibility into production status before approving changes
Safer handling of deleted items
Better traceability when item marks change
Stronger control between engineering revisions and live production

Best Practices#

Use Import From Excel for large item lists.
Use Add Item for small additions, missing items, or manual corrections.
Review required fields carefully before saving manually added items.
Use Edit to correct item details instead of deleting and recreating items.
Use Fit after modifying sub-items to keep parent item weight aligned.
Always review drawing counters before completing the Add Drawings step.
Open linked drawings using the PDF icon to confirm correct drawing assignment.
In Revision 1 and above, check Production Status before changing or deleting items.
Use Restore if an item was deleted by mistake.
Use Smart Allocation when a changed mark should continue from an existing production item.
Review View Changes before approval.
Run Approval Validation before accepting the revision.

🔗 Related Pages#

Phases – Configure phase details before revisions
Routing Setup – Define operation sequences
Production – Track manufacturing progress
Quality Control – Inspect approved items
Documents – Manage project-level files
Modified at 2026-06-08 20:36:04
Previous
Revisions: Bulk Paint Update & Selective Item Deletion
Next
Routing Setup
Built with