The Task Manager is a centralized operational module inside Fabritec that enables teams to create, assign, track, and control tasks with full structural governance and traceability.Unlike generic task tools, Task Manager is built to align with Fabritec’s department hierarchy, project structure, and production workflow, ensuring that tasks are not isolated activities but structured operational actions connected to real manufacturing data.
Using Task Manager, you can:Create structured tasks with defined workflow stages
Assign tasks according to department hierarchy rules
Override assignment rules when business needs require it
Track work visually using Kanban or operationally using List
Configure task workflow statuses
Manage classification tags
Link tasks to Projects, Buildings, Phases, and Phase Items
Track comments, time logs, and audit history
📍 Where to Find Task Manager
Tasks – Execution Workspace
Members – Assignment Governance
Settings – Workflow & Tags Configuration
Archive – Manage archived tasks
Notification Settings – Manage Notification
The Tasks page is the primary workspace for creating and managing tasks assigned to you or your team.All Tasks / My Tasks toggle
Calendar (Under Construction)
List
You can transfer task cards between them using drag and drop.
➕ Creating a Task#
Click Add Task to open the task creation panel.Basic Fields#
Tasks can be created with minimal information and enriched later.
Task Details & Fields#
Opening a task displays a structured task panel.click on the card to open its details.Status#
Defines the lifecycle stage of the task.Grouping and swimlane options
Priority#
Due Date#
Optional deadline using a calendar picker.
Assignees#
Users responsible for executing the task.Assignment rules are governed by:Department hierarchy (Default)
Or custom override (Not Default users)
Watchers#
Users who receive visibility and updates but are not responsible for execution.
Flexible labels used for classification and filtering.Managed centrally in Settings
Used in grouping and swimlane views
Parent Task & Sub Tasks#
Tasks can be structured hierarchically.Useful for breaking large operations into smaller actionable items.
Task Link (Entity Linking)#
Tasks can be linked to Fabritec entities:This ensures tasks remain connected to production data and are fully traceable.
Attachments#
Upload files directly to tasks:
The Comments tab allows team coordination and discussion.
Work Logs#
The Work Logs tab allows time tracking for tasks.Supports accountability and future reporting.
Audit Logs#
Audit Logs track key task events such as:Ensures traceability and controlled operations.
Task Views#
Kanban View#
Visual board organized by workflow stages.Supports grouping and swimlane configuration.
List View#
Tabular representation of tasks.Bulk actions (Edit, Archive, Delete)
Calendar View#
Calendar view is currently under construction.Grouping & Swimlane Engine#
Task Manager supports flexible board configuration.Available grouping options include:Group by Priority
Swimlane by StatusGroup by Due Date
Swimlane by PriorityThis enables dynamic operational dashboards without modifying task data.
This page controls who can assign tasks to whom.Default Mode#
When a user is marked as Default:Task assignment follows department hierarchy rules.
Users can assign tasks to users at the same level or below.
Not Default Mode#
When marked as Not Default:Assignment hierarchy is overridden.
Admin can manually select allowed assignees.
Manage Custom User#
This supports cross-department collaboration when required.Task Workflow#
Defines lifecycle stages.To Do → In Progress → Done
Workflow directly impacts:
Create and manage task tags.Click Add Tag to create new classification labels.The Archive page stores tasks that have been archived from the Tasks workspace.
Archived tasks are not active but remain saved in the system for reference, recovery, or permanent removal.This helps teams keep the active task workspace organized while preserving operational history.
Archived Tasks Table#
The Archive page displays archived tasks in a tabular list view.Links (Connected entities such as Projects)
Select one or multiple tasks
Perform archive management actions
Restoring Archived Tasks#
Archived tasks can be restored if they need to become active again.Steps#
1.
Navigate to Task Manager → Archive
2.
Select one or more archived tasks
4.
Confirm the action in the restore dialog
Permanently Deleting Archived Tasks#
Archived tasks can also be permanently removed from the system.Steps#
1.
Navigate to Task Manager → Archive
2.
Select the tasks you want to delete
Deleting a task permanently removes it from the system and cannot be undone.Active Task
↓
Archive
↓
Restore → Returns to Tasks
Delete → Permanently removed
Task Manager → Notification SettingsThe Notification Settings page allows users to control how they receive notifications related to task activities.Fabritec automatically sends notifications when important task events occur, ensuring users stay informed about updates that affect their work.Examples of events that trigger notifications include:When a task is created and assigned to a user
When a user is added or removed as an assignee
When a user is added or removed as a watcher
When comments, attachments, or work logs are added
When key task fields such as status, priority, or due date change
When a task is archived, restored, or deleted
Notification Presets#
Fabritec provides preset notification configurations that users can quickly apply.Available presets include:Standard – Default recommended settings
Minimal – Only critical notifications
Verbose – Notifications for most task events
Custom – Fully customizable notification rules
Notification Channels#
Each event can be configured to notify users through different channels.Available channels include:None – No notification is sent
In-App – Notification appears inside the Fabritec interface
Email – Notification is sent to the user's email
In-App & Email – Notification is sent through both channels
Notification Categories#
Notification settings are grouped by activity type to make configuration easier.People#
Notifications related to task participants:
Collaboration#
Notifications related to collaborative actions:
Workflow Changes#
Notifications related to task lifecycle updates:These notifications help teams stay aware of operational changes that affect task execution.
Due Date Reminders#
Users can configure reminder notifications for task deadlines.Reminder options include:Users can also choose the Reminder Channel, such as:These reminders help ensure that important deadlines are not missed.
Saving Notification Preferences#
After configuring the desired settings:1.
Click Save at the top of the page.
2.
The selected notification preferences will be applied to your account.
Governance Model Summary#
Task Manager is built on three structural pillars:1.
Workflow Control – Defines task lifecycle
2.
Assignment Governance – Controls responsibility boundaries
3.
Flexible Classification – Enables operational categorization
Cross-functional visibility
Full operational traceability
⭐ Best Practices#
Keep workflow stages simple and meaningful
Use tags for classification, not lifecycle
Maintain default hierarchy for most users
Use custom assignment overrides carefully
Link tasks to system entities whenever possible
Use grouping views for weekly planning and reviews
Review audit logs during escalations
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